Administrative and Operations Assistant

Job Title: Administrative and Operations Assistant

Organization: Acorn Outdoor Learning

Location: Washington, D.C. (On-site during summer programs, remote during school year)

Position Type: Part-time (15-25 hours a week)

Reports To: Executive Director

About Acorn Outdoor Learning

Acorn Outdoor Learning is a nonprofit organization that provides environmental education through immersive, hands-on experiences in the natural spaces of Washington, D.C. We nurture children's curiosity, support diverse learners, and build community through place-based, inclusive programming.

Position Summary

Acorn Outdoor Learning is seeking a highly organized, proactive, and flexible Administrative and Operations Assistant to support both year-round administrative tasks and seasonal on-the-ground operations. During the summer (15-25 hours a week), the role includes consistent on-site support for our outdoor programs, helping ensure smooth, safe, and welcoming experiences for children, families, and staff. During the school year (up to 15 hours a week), work will be hybrid and focus on behind-the-scenes coordination and communications. This is a great opportunity for someone who enjoys both independent, detail-oriented work and dynamic, in-person teamwork in outdoor settings.

Key Responsibilities

Summer Season (Primarily On-Site in D.C.)

Program Logistics & On-Site Support

• Provide daily on-site support for summer camp and events (typically weekday mornings)
• Set up materials, check-in stations, and signage before program start
• Greet and assist families during morning drop-off
• Coordinate with program staff to ensure smooth daily operations and troubleshoot any logistical issues
• Monitor supplies and help replenish or organize materials as needed
• Support basic child supervision if necessary and in line with safety protocols
• Assist with end-of-day clean-up and packing
• Other duties as assigned

School Year (Primarily Remote)

Administrative & Operational Support

• Manage organizational email account and respond to general inquiries and caregiver requests
• Send donor acknowledgement emails and letters
• Support scheduling for meetings, events, and staff activities
• Assist with registration logistics and internal communications
• Track and manage supply inventory and orders
• Help draft and distribute newsletters, family communications, and donor updates
• Update the website and social media with current program information
• Manage enrollment for school year and summer programs, manage waitlist, and correspond with families as appropriate
• Support budget and financial reporting
• Other duties as assigned

Qualifications

• Excellent organizational and time-management skills
• Strong written and verbal communication
• Comfort working independently and collaboratively
• Experience with Google Workspace, Canva, Mailchimp, and website/social media platforms
• Willingness and ability to work outdoors in varying weather conditions during the summer season
• Friendly, adaptable, and able to stay focused in dynamic settings
• Prior experience in administrative, operations, or youth program support roles preferred
• Interest in environmental education, nature-based learning, or nonprofit work is a plus
• Experience with Playground or another Child Care Management System

Compensation and Schedule

• Hourly Rate: $20/hour, based on experience
• Schedule:
  • Summer Season (June–August): 15–25 hours/week, mostly in-person School Year (Sept–May): up to 15 hours/week, flexible and remote weekday mornings
• Start Date: As soon as possible

How to Apply

Please send your resume and a short cover letter to admin@acorndc.org with the subject line: Administrative & Operations Assistant Application. Applications will be reviewed on a rolling basis, with a priority deadline of July 31, 2025.

Acorn Outdoor Learning is an equal opportunity employer. We value diversity and encourage individuals from all backgrounds, abilities, and experiences to apply.