Administrative Coordinator

The Center for Scholars & Storytellers (CSS) is an independent 501(c)(3) nonprofit bridging the gap between psychology and media to help the next generation thrive.

CSS is the only youth-centered organization connecting the entertainment industry and academia to build a research-informed community of storytellers who support the well-being of kids, teens, and young adults. We conduct original research, bring together leaders across industries, elevate youth voices, consult with content creators, and develop practical resources that help storytellers better understand and serve young people.

CSS is affiliated with UCLA through the faculty appointment of our founder, Dr. Yalda T. Uhls, in UCLA’s Department of Psychology.

Learn more at scholarsandstorytellers.com. 

CSS is looking for an organized, resourceful, and highly dependable Administrative Coordinator to help keep our small and dynamic organization running smoothly.

Reporting to the CEO and working closely with team members across CSS, the Administrative Coordinator provides day-to-day support with scheduling, events, communications, organizational systems, Board activities, and development. This is a great opportunity for someone who enjoys making things happen behind the scenes, pays attention to the details, and is excited to contribute across different areas of a mission-driven organization.

Because we are a small team, the ideal candidate is comfortable juggling multiple priorities, taking initiative, and pitching in wherever needed.

This is a full-time position with a salary range of $50,000-60,000, depending on experience. CSS operates primarily virtually, but we are seeking a candidate based in the Los Angeles area who can occasionally support in-person meetings and events.

• Manage the CEO’s day-to-day calendar, including internal and external meetings, donor meetings, speaking engagements, and events.
• Coordinate scheduling and logistics for Board meetings and support other Board-related administrative needs.
• Manage organization-wide incoming correspondence and route inquiries to the appropriate team members.
• Respond to incoming speaking requests and coordinate logistics for confirmed engagements.
• Maintain contact lists, records, templates, and other organizational information using Google Workspace and Airtable.
• Support internal systems, documentation, and administrative workflows.
• Provide other administrative and operational support as needed.
  

• Support the execution of CSS's social media and communications efforts.
• Share event recaps, CSS mentions, research findings, and other relevant organic content.
• Identify opportunities to amplify CSS’s research and expertise through social media.
• Monitor CSS social media channels and respond to or appropriately route comments and messages.
• Keep marketing templates and materials organized and up to date.
  

• Support the planning and execution of virtual and in-person CSS events.
• Coordinate event logistics, including scheduling, materials, invitations, vendors, and other details as needed.
• Help track communications, marketing, and event-related projects and deadlines.
  

• Schedule donor meetings and assist with meeting preparation, including logistics and background research.
• Coordinate CSS’s annual donor thank-you card process, including ordering supplies, organizing team participation, and managing mailing.
• Provide administrative support for other fundraising and donor engagement activities as needed.
  

We’re looking for someone who:

• Is highly organized and attentive to detail.
• Has strong follow-through and takes pride in making sure things get done.
• Can manage multiple projects, deadlines, and requests without losing track of the details.
• Communicates clearly and professionally in writing and verbally.
• Is comfortable working independently in a primarily virtual environment while also collaborating closely with a small team.
• Exercises good judgment and discretion when handling schedules, contacts, and organizational information.
• Is comfortable learning and using digital tools; experience with Google Workspace and Airtable is a plus.
• Has an interest in CSS’s work at the intersection of youth, research, storytelling, and media.

Experience supporting executives, coordinating events, managing social media, or working in a nonprofit or similarly fast-moving environment is helpful, but we encourage candidates with transferable experience to apply.

This is a full-time position with a salary range of $50,000–$60,000, depending on experience. CSS offers an unlimited vacation time policy, 64 hours of sick time and recognizes 15 paid holidays for all full-time employees.

CSS provides employees with a stipend to help offset the cost of purchasing individual medical, dental, vision, and/or life insurance coverage. CSS facilitates employee participation in CalSavers, California’s state-sponsored retirement savings program, which allows eligible employees to contribute to an individual retirement account through payroll deductions.This position is classified as non-exempt and is eligible for overtime pay in accordance with applicable federal and state law.

Please send your resume and cover letter to jobs@scholarsandstorytellers.com.

In your cover letter, we’d especially like to hear why this role and CSS’s mission interest you.

CSS is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, reproductive health decision-making, or related medical conditions), sexual orientation, gender identity, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.