Job Description
The UK Mission to the United Nations in New York is offering an exciting opportunity to join the Permanent Representative’s Private Office as an Administrative Officer.
The UN sits at the heart of the multilateral system; it is the forum where global geopolitics play out in day-to-day diplomacy and where the voices of all 193 Member States are heard. The work of the mission spans across and is an enabler to all FCDO priorities, with a critical role in security and development priorities, playing a supporting role in driving the climate and nature and migration agenda, and driving stability and prosperity which is critical to global and UK growth.
You will provide administrative support to the UK Permanent Representative and the Private Office. The post-holder will work with stakeholders within and outside the UK Government across a wide range of issues. The role requires an adaptable, can-do approach, strong attention to detail, flexibility, and a willingness to learn across new and emerging areas.
The US Network offers a career-enhancing environment and a comprehensive benefits package, including generous leave, insurance options, a competitive 401(k) programme, and access to learning and development resources.
- Executive assistant and diary support: Provide secretarial and administrative support to the Permanent Representative, Deputy Permanent Representative and Private Office team. This may include correspondence, expenses, and coordinating high-quality briefings and statements for UN meetings and events.
- Wider administration: support information management, briefing compilation, shared inbox management, incoming correspondence, budget planning and monitoring, annual leave management, and stationery / office supplies.
- Events support: Assist with in-person events, including invitations, RSVP management, coordination with external UN stakeholders, virtual room settings, speaker lists, and refreshments.
- Visits and logistics: Support incoming visits by UK Ministers, senior officials and UK election candidates, including programmes, logistics and catering.
- Team resilience: Cover for other members of the UKMIS Administrative Team as necessary, including some flexible hours.
- Policy development opportunity: For the right candidate, and where core duties are being well delivered, develop policy skills through opportunities such as attending UN meetings and events, supporting negotiations, drafting briefings and readouts, and contributing to policy discussions.
- Additional duties, tasks and projects as assigned
No staff or budget resource management. The role may require support to the Private Secretaries and Finance Officer to monitor section expenditure and update monthly budget reports.
Essential qualifications, skills and experience
- Previous work experience in a relevant field (office administration) or related education.
- Excellent English written and oral communication skills.
- Track record of organisational skills, including managing multiple tasks, calendar management, and strong attention to detail.
- Proactive and flexible team player, ready to help colleagues and sections when needed.
- Strong computer literacy and proficiency in Microsoft Word, Excel and PowerPoint.
- Ability to manage stakeholders and conduct administrative tasks.
Desirable qualifications, skills and experience
- Experience of work in public service.
- Knowledge of the work of the UN.
- Familiarity with the UK Government.
- Private Office or Administrative Assistant experience.
- Experience with Microsoft CoPilot AI Software
Required behaviours
Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Working Together
Application deadline
26 July 2026
Grade
Administrative Officer (AO)
Type of Position
Full-time, Permanent
Working hours per week
40
Location
UK Mission to the United Nations, New York
Salary
$26.56/hour gross AO hourly rate
Start Date
7 September 2026
Other benefits and conditions of employment
All selected candidates are subject to background checks and will require a security clearance prior to starting work.
Eligibility
You must have the right to live and work in the US in order to take up this role, whether in your own right or as a dependant, and be able to demonstrate that when required. If you are not a US citizen, dual US citizen or US Permanent Resident, it is your responsibility check your eligibility to work for a foreign government in the United States, and specifically to work in this role at this location, and provide proof of your eligibility via an Employment Authorisation Document or other relevant document when required. The UK Government does not routinely sponsor work visas; the job advertisement will state clearly whether sponsorship is available.
You may refer to our website for additional information: https://www.gov.uk/guidance/living-in-the-usa.
Core Hours/Hybrid Working
Generally hours are Mon- Friday 9-5pm. Events hosted by the Ambassador will require will require some flexibility outside of regular core hours. This role is full-time, office-based role, with hybrid work only on rare occasions based on workload and executive/team needs. Hybrid working arrangements not available.
The role is 40 Hours per week, occasional overtime expected especially during High Level Season (UNGA), Mon-Friday, this job is eligible for OT. Flexibility is expected occasionally.
Employees will be expected to work from office full-time during the first 90 days of employment. After this time employees may work from home no more than 40% of the working week, subject to operational needs.
All working hours and hybrid working are position specific and subject to change at any time, without notice. If you have any questions, please address them with the hiring manager.
Learning and Development
The British Embassy and its US Network is committed to all employee’s ongoing learning and development needs. We offer a comprehensive platform for personalised learning for everything from soft skill development (communicating with impact, handling difficult conversations, time management) to more technical or professional skills necessary to complete your job (software training, formal qualifications etc.).
The UK Government operating in the US offers a substantial benefits package including generous leave, a choice of medical insurance, 401(k) matching up to 7%, extensive learning opportunities and a great work/life balance.
Additional information
Closing date of receiving applications is before 23:55 (Local Time) on 26th July 2026
All applicants must fully complete the online application form, including the sections for employment and educational details, experience, and behaviour-based questions. Only those applications that contain all required information will be considered. To ensure the sift process remains anonymous, please do not include any personally identifiable information in your application form.
Only successful candidates will be contacted. Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.
Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.
Internal candidates must inform their supervisor before they apply to a different position.