Job Description
VACANCY ANNOUNCEMENT: Administrative Secretary
The Permanent Mission of the State of Libya to the United Nations invites applications from qualified and dedicated candidates for the position of Administrative Secretary.
KEY RESPONSIBILITIES
- Provide comprehensive administrative and secretarial support to the Mission.
- Manage correspondence, including drafting, receiving, and filing official communications in Arabic and English.
- Coordinate appointments, meetings, and official schedules.
- Prepare meeting materials, reports, and official documents.
- Maintain and organize physical and electronic filing systems.
- Process and manage official correspondence and documentation.
- Assist with accreditation procedures, registration, and administrative matters related to the United Nations and the eGov platform of the Office of Foreign Missions.
- Liaise with UN offices, Permanent Missions, and other diplomatic entities on administrative and protocol matters.
- Answer telephone calls, receive visitors, and provide general administrative support to the Mission’s staff.
- Perform other administrative and secretarial duties as assigned by the Permanent Representative or senior diplomatic staff.
QUALIFICATIONS
- Bachelor’s degree in a related field.
- Fluency in Arabic and English, both spoken and written, is required.
- Previous experience in an administrative or secretarial role; experience in a diplomatic mission, embassy, consulate, international organization, or government office is an advantage.
- Working knowledge of the United Nations eGov system and UN administrative procedures is highly desirable.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational, communication, and time-management skills.
- Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
- Ability to work independently, prioritize tasks, and perform efficiently in a fast-paced diplomatic environment.
APPLICATION PROCESS
Interested applicants should submit their Curriculum Vitae (CV) to:
mission@libya-un.gov.ly with a copy to: pr.secretary@libya-un.gov.ly
Only shortlisted candidates will be contacted.