Administrative Support Professional

As the regional council for Maine’s Greater Portland and Sebago Lakes areas, GPCOG is an association of cities and towns serving rural, suburban, and urban areas. We take pride in bringing communities of all sizes and interests together to collaborate on best practices and plan for the future of our growing region. We do this through a variety of programs, services, projects and initiatives – all with the goal of improving the lives of our community members and making our region the best in the country.

One of Greater Portland’s greatest strengths is the growing diversity in its communities. To best serve our region, the Greater Portland Council of Governments believes that diversity, equity, and inclusion considerations should shape every area of its work, internally and externally; internally, by creating and maintaining an inclusive organizational culture and, externally, by focusing explicitly on equity and inclusion to ensure increased accessibility and pathways to prosperity for all community members.  Our work progresses when our team can draw on a wide range of personal experiences and backgrounds, and when each member is open to learning from the experiences of others, both internally and externally.

As an equal opportunity employer, GPCOG embraces all applicable state and federal laws and regulations and does not discriminate against applicants for employment or employees because of race, color, creed, religion, ancestry, national origin, sexual orientation, sex or gender, gender identity or expression, pregnancy, medical conditions, age, disability or other handicap, genetic information, marital/familial status, veteran status, military status, or income or status with regard to public assistance in any aspects of our personnel policies, working conditions, or hiring and recruitment.

To create and nourish a diverse workforce in the Greater Portland and Sebago Lakes region, GPCOG encourages members of groups traditionally underrepresented in local government and professional positions to apply for our open career opportunities.  

GPCOG recognizes the value of a healthy work/life balance for our team members and as such, we provide a variety of benefits to promote that balance. GPCOG encourages opportunities for career advancement through tuition assistance and professional development opportunities, leadership programs, and participation in local and national organizations. GPCOG also offers flexible schedules and remote work options as well as paid time off and holidays. GPCOG employees also may be eligible for health, vision and dental insurance, employer paid short-term disability coverage, participation in a Defined Contribution retirement plan and Deferred Compensation Plans that employees can opt into for additional retirement funding.

The Administrative Support Professional is a support position responsible for assisting the Finance Director with a range of tasks including recording receipts, processing invoices, meeting setup and takedown, writing meeting minutes, and general office support for the agency. The Administrative Support Professional interacts with internal staff, external stakeholders, customers, clients, vendors, and elected and appointed officials in support of the agency’s mission.

What you’ll do

• Assist the finance director with tasks such as handling office mail on a daily or near daily basis, recording receipts, processing invoices, meeting setup and takedown for various teams, and writing meeting minutes
• Provide general office support, meeting scheduling, meeting and team logistics, and other related tasks

What you bring

• Demonstrated experience as an Administrative Support Professional, Office Assistant, or other comparable position
• Demonstrated experience with current office functions, especially remote work and meeting technology, and work with confidential and sensitive information
• Strong organizational and record-keeping skills with an emphasis on accuracy and efficiency
• Strong writing and math skills
• Proficiency with Microsoft Office applications including Excel, Word, and Outlook
• Ability to multitask and perform under tight deadlines independently and as part of a team
• At least two (2) years’ experience in administrative or office support
• Or any equivalent combination of education and experience that demonstrates possession of the required knowledge, skills, and abilities

What to know

• Driving or access to reliable transportation, occasional travel, and extended hours are required
• GPCOG offers competitive benefits, a fun, flexible, and creative work environment, and an annual salary in the low $40s to around $50k for the right well-qualified candidate
• Work hours and schedule may be flexible to 40 hours per week, with some ability to adjust based on circumstances, depending on what you bring to the position
• Position title (Administrative Support Associate or Administrative Support Coordinator) as well as salary will determined at the time of hire based on qualifications and experience
• People of color, people with disabilities, members of traditionally underrepresented groups, and veterans are welcome and encouraged to apply

What to do now

• Go to https://tinyurl.com/2584w465 to provide your contact information, then
• Upload your cover letter telling us why you want to join GPCOG’s team as an Administrative Support Professional
• Upload your résumé, highlighting your education, relevant experience, and skills, and
• Submit all of these no later than April 9, 2023
• All applications must be submitted using this application portal to be considered

More to know

GPCOG serves as a federally designated metropolitan planning organization (as PACTS), the regional Economic Development District, and state designated regional planning agency supporting about thirty member towns and other municipalities throughout the greater Portland region. As Maine’s economic center, Greater Portland is an exciting region in which to work and live. GPCOG is committed to advancing racial equity, social and environmental justice in its work to build sustainable prosperity for all in the Greater Portland and Sebago Lakes Region.

Visit us at www.gpcog.org