Administrative Support - Public Affairs Specialist

Administrative Support - Public Affairs Specialist

Summary/objective:

Serve as the point of contact between the Program Office and other NAVSEA organizations. Performs a variety of administrative and action management duties and responsibilities requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the Program Office including, but not limited to, prepare briefs, presentations, funding documents in support of Program office objectives. Serve as a trusted adviser to the senior leadership in all areas of the organization including the development, direction, and continuity of policies, programs, and operations.

Essential functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Serves as a central point of contact for internal and external stakeholders to address complex inquiries, usually on short notice, that potentially require multiple sources of data and cross-organizational response.
• Serves as a trusted adviser to the senior leadership in all areas of the organization including the development, direction, and continuity of policies, programs, and operations.
• Analyze and monitor program/project management progress and health to achieve objectives timely and effectively. Provides review and follow-up of organization-directed assignments and assures that the organizational goals, objectives, and deadlines are met. Advise management on best course of action to take for accomplishing established goals.
• Exercise programmatic and operational review/evaluation techniques and methods necessary to advise senior level officials of major issues and concerns and formulate recommendations.
• Devise methods for securing required information. Identify and implement best practices.
• Provide expert level oral and written communication skills to serve as a consultant and advisor to senior leadership. Facilitate communication and action management at multiple echelons/levels, ensuring talking points and deliverables are in-line with the executive messaging and expectations.
• Exhibit analytical skills to include ability to identify patterns and anomalies to assist in making clear decisions during high pressure situations.
• Maintain a close and highly responsive relationship to the day-to-day activities of the office and the Directorate.
• Works independently, receiving a minimum amount of detailed guidance.
• Handles differing situations, problems, and deviations in the work office according to general instructions, priorities, duties, policies and program goals.
• May assist with special assignments, studies, or actions.
• Performs a variety of administrative and action management duties and responsibilities requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office including, but not limited to, the following based on overall organizational needs:
  • Strategic communications, Public Affairs, Information Technology, Financial Analysis, Human Resources, Workforce Development and Culture, and Ceremonials
  • Skill in office management and administrative operation requirements, strategies, techniques, and activities.
  • Congressional Liaison or Congressional Staffing.
  • Familiar with Congressional correspondence and document preparation.

Required education and experience:

• Active Secret clearance is required.
• Bachelor's level degree or equivalent experience in a business or technical field or equivalent experience
• 5+ years of experience in submarine program / project management, operations, maintenance, modernization, or submarine life cycle management, research analysis, financial/cost analysis, or a related area.

Preferred education and experience:

• Experience/knowledge with Navy In-Service Submarine Programs
• Experience working within Naval Sea Systems Command
• Experience supporting senior military or civilian executives.
• Active Duty Navy enlisted, junior officer, military executive assistant/action officer, or NAVSEA experience a significant plus.
• Must be highly reliable and demonstrate personal initiative to operate in a fast-paced environment with changing priorities.
• Familiar with Congressional correspondence and document preparation.

Competencies:

• Proficiency in Microsoft Office, specifically, Word, Excel, PowerPoint, and Outlook software.
• Excellent verbal and written communication skills, as well as presentation skills.
• High comfort level working with and around all military/organizational levels, clients, customers, suppliers, and visitors.

Work authorization/security clearance requirements:

Active Secret clearance is required.

Other Duties:

Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Supervisory Responsibility:

None

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

Physical Demands:

While performing the duties of this job, the employee is regularly required to talk or hear. Excellent listening skills are essential. The employee frequently is required to stand, walk, use hands to finger, handle or feel, and reach with hands and arms.

Position Type/Expected Hours of Work:

The typical workday is eight hours in length, normally 7:30 to 3:30. Some flexibility in hours is allowed, with concurrence from the supervisor. The employee must be available during the “core” work hours of 9:00 a.m. to 3:00 p.m. and must account for the hours in a pay period to maintain full-time status.

Telework:

No Telework Allowed initially, however may be granted with Supervisor and Customer approval position. Telework Allowed up to 40% Three days in office Two days telework, depending on customer requirements.

Travel:

Up to 10% CONUS travel may be required.

AAP/EEO Statement:

KMS Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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