Communications and Administrative Specialist

POSITION SUMMARY: 

The Communications & Administrative Specialist serves as a key member of the Sheriff’s executive support team, providing direct staff support to the Sheriff and administrative leadership. This position is responsible for managing the Sheriff Office’s communications strategy, including high-quality photography and videography, social media content creation and platform management, and correspondence on behalf of the office. The role also encompasses grant research and administration, interagency coordination, and a broad range of administrative functions essential to the effective operation of the Sheriff’s Office.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Social Media & Digital Communications

• Develop, manage, and execute a proactive social media strategy across platforms including Facebook, Instagram, X (Twitter), and YouTube, consistent with the Sheriff’s communications priorities.
• Create compelling, on-brand content - including graphics, short-form video (Reels/Shorts), and written posts - to drive community engagement and public awareness.
• Monitor social media channels for comments, inquiries, and emerging issues; respond promptly and appropriately.

Photography, Videography & Content Production

• Operate DSLR cameras and related equipment to capture high-quality photos and video at office events, operations, ceremonies, and community engagements.
• Edit and produce professional-quality photo and video content for use across digital platforms, press releases, and official publications.
• Maintain and manage the office’s digital asset library, including archiving and organizing media files.
• Coordinate with outside media and press as needed for coverage of Sheriff’s Office events and announcements.
• Design and produce graphics, digital assets, and branded visual content for use across social media, press materials, and official publications, utilizing tools such as Adobe Creative Suite or Canva.

Executive & Administrative Support

• Provide direct staffing support to the Sheriff, coordinating advance logistics for appearances and events, and serving as a trusted point of contact for internal and external stakeholders.
• Manage special projects assigned by the Chief Administrator, exercising independent judgment to prioritize and execute deliverables.
• Maintain organized filing systems and administrative records.

Grants & Funding

• Identify, research, and pursue grant opportunities at the federal, state, and private level relevant to law enforcement and public safety.
• Prepare, submit, and manage grant applications and reporting requirements in compliance with all applicable guidelines.
• Maintain grant tracking documentation and coordinate with county finance and administration on award management.

General

• Work effectively with the public and all levels of county government with professionalism and discretion.
• Participate in cross-training as required to support departmental operations.
• Perform other duties as assigned by Chief of Staff and/or Chief Administrator.

QUALIFICATIONS REQUIRED:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree in Communications, Journalism, Public Relations, Political Science, Criminal Justice, or a related field; or an equivalent combination of education, training, and experience.
• Demonstrated proficiency operating DSLR cameras and video equipment, including hands-on experience with composition, lighting, and post-production editing (Adobe Lightroom, Premiere, or equivalent).
• Demonstrated proficiency using an iPhone or Android to capture high-quality photographs and video. 
• Proven social media management experience, including content creation, platform strategy, and community engagement across multiple channels.
• Experience with graphic design tools (Canva, Adobe Creative Suite).
• Exceptional written and verbal communication skills, including experience drafting professional correspondence, press materials, and public-facing content.
• Strong organizational skills with the ability to manage multiple competing priorities, work independently, and exercise sound judgment in a fast-paced law enforcement environment.
• Proficiency with the Microsoft Office Suite.
• Ability to work effectively and professionally with the public, elected officials, and government personnel at all levels.
• Must maintain strict confidentiality with sensitive law enforcement and personnel information.

PREFERRED QUALIFICATIONS:

• Prior experience in a communications role.
• Familiarity with grant writing and administration, particularly in a public sector context.
• Experience staffing a principal (elected official, executive, or senior leader), including scheduling, advance work, and event logistics.
• Knowledge of Pennsylvania county government structure and operations.