Development and Administration Coordinator

Description Job Title: Development and Administration Coordinator Location: Colorado Springs

Department Leadership

Reports To Chief Executive Officer

FLSA Status Non-Exempt Exempt

Wage $20.00 - $23.00 per hour (DoE)

Employment Type Full Time

Role Overview The Development and Administration Coordinator supports the fundraising and donor engagement efforts of The PLACE (70%) as well as support the CEO and Leadership team in coordinating efforts and record keeping (30%). These efforts are managed through donor database management, gift processing, donor communications, office management, project coordination, and executive support functions, ensuring smooth daily operations and effective communication across departments. This role plays an important part in maintaining accurate donor records, ensuring timely donor acknowledgements, and supporting the administrative systems that strengthen the organization’s efforts.

A key focus of this position will be reviewing, organizing, and improving donor records within the organization’s donor management system to ensure data accuracy and integrity. The Development and Administration Coordinator will also assist with donor communications, donation entry, and administrative tasks that support fundraising and donor stewardship.

Job Summary Core Responsibilities

• Development Coordination: Support fundraising efforts by maintaining donor database (currently Bloomerang) processing gifts, and drafting donor acknowledgment letters.

The Development and Administration Coordinator works closely with the Development Director to maintain organized donor records, support donor engagement, and assist with administrative functions related to fundraising activities. This role will help ensure that the organization’s donor database remains accurate, organized, and usable for development planning and reporting.

• Executive Support: Manage complex calendars, coordinate high-stakes meetings, and arrange detailed travel itineraries for senior leadership.
• Event & Project Management: Assist with the logistics for fundraising events, donor cultivation events, and board meetings, ensuring all materials and follow-up items are managed.
• Reporting & Analytics: Assist in the research of prospective donors and prepare statistical reports or presentations to track progress toward development goals.
• Office Operations: Assist in the oversite of daily administrative workflows, assist in managing vendor relationships, and support expense reporting and budget tracking.

WORK ENVIRONMENT

Employees in this position may work in environments that involve regular interaction with youth and community members experiencing homelessness and other challenging life circumstances. As a result, staff may occasionally encounter situations that involve strong language, substance use indicators (such as drugs or paraphernalia), or other unpredictable behaviors common in community-based service environments.

The PLACE is committed to maintaining a safe workplace and provides staff with safety training, personal protective equipment (PPE), and clear operational protocols to help employees respond appropriately to these situations. Staff are expected to follow all organizational safety policies and procedures, including those outlined in The PLACE’s Emergency Operations Plan. This may include the use of PPE, coordination with supervisors, and involvement of emergency services or law enforcement when appropriate.

PHYSICAL DEMANDS

The physical demands described here are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

This position primarily operates in an office environment and requires frequent use of computers, phones, and standard office equipment. The role may require sitting for extended periods of time as well as occasional standing, walking, and light lifting of office materials.

ACKNOWLEDGEMENT

This job description is intended to describe the general nature and level of work performed. It is not intended to be a complete list of all responsibilities, duties and skills required of employees performing this job. Furthermore, this job description does not establish a contract of employment. The PLACE may change job descriptions at any time, with or without notice as service needs require.

Requirements MINIMUM QUALIFICATIONS

Education And Experience

• Organizational Mastery: Ability to prioritize multiple high-pressure projects simultaneously while maintaining extreme attention to detail.
• Technical Proficiency: Expert knowledge of office software (Microsoft Office, Teams) and specialized development tools like donor management systems (Bloomerang).
• Discretion & Judgment: High capacity for handling confidential information and making independent decisions in the executive's absence.
• Communication: Exceptional writing and verbal skills for drafting executive-level correspondence and engaging with high-net-worth individuals.

Required

• Bachelors Degree or equivalent experience required.
• 2+ years of administrative, database, or office coordination experience.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to manage and organize large amounts of data accurately.
• Proficiency with Microsoft Office, Google Workspace, or similar office software.

Preferred

• Experience with donor databases or CRM systems (Bloomerang preferred).
• Experience in nonprofit development, fundraising, or donor relations.
• Experience managing database cleanup or data organization projects.
• Familiarity with nonprofit fundraising operations.

Other Requirements

• Successful completion of background checks.