Director of Operations; Scheduler

Congressman Gregory Meeks (D-NY) is seeking a Director of Operations/Scheduler based in his Washington, D.C. office to serve as the central coordinator for congressional activities, ensuring seamless communication and execution across the DC office, the House Foreign Affairs Committee Democrats (HFAC), and the District office. This is not an entry-level role and is shared staff position with HFAC. Candidates must have exceptional organizational and communication skills, strong judgment, attention to detail, and thrive in fast-paced, high-pressure team environments. The Director of Operations/Scheduler reports to the Chief of Staff in the Member’s personal office and the HFAC Staff Director.  

ESSENTIAL JOB FUNCTIONS: 

• Manages all incoming scheduling requests, collects relevant logistical and policy information, and presents to the Member, Chief of Staff, District Director, and Staff Director, as appropriate;  
• Updates the Congressman’s calendar while balancing core office and personal priorities; 
• Maintains and implements administrative office files, policies, and operating procedures to ensure effective office operations; 
• Updates the staff and Congressman of any scheduling changes throughout the workday; 
• Arranges all travel, including international and domestic CODEL, for the Congressman; 
• Handles and coordinates logistics for external room reservations, catering, and serves as the main billing point of contact, tracking receipts, and payments; 
• Oversees coordination with other Member offices, Committees, the White House and Executive Departments and agencies on travel logistics for press/speaking engagements;  
• Manages the Staff Assistant to support office technology (cell phones, iPads, laptops, etc.) and office equipment tracking across offices, ensuring the office inventory list is up to date; 
• Maintains the Member's files, including notes, correspondence, contact information for Members and office VIPs, and all information relating to travel; 
• Ensures that the Congressman is provided with briefing materials for each event by coordinating with event participants and the appropriate legislative and/or district staff; 
• Maintains a collaborative relationship with all office leadership staff and stakeholders; and  
• Develops in-depth knowledge of the district’s geography and key stakeholders in order to meet strategic goals and priorities. 

This is a full-time position that often requires availability on nights and weekends to support the Member’s movements. Applicants must have prior scheduling experience in a Congressional office. The ideal candidate performs their duties with a high level of professionalism while maintaining tact and confidentiality. Salary and title are commensurate with experience. 

APPLICATION INSTRUCTIONS: 

To apply, send in a single PDF with a resume, a cover letter, and three references (including name, current title and organization, phone number, email, and relationship to the reference) to NY05Resumes@mail.house.gov, with the following subject line: “Full Name –  Director of Operations/Scheduler.”  

Please submit your application by 1:00 PM EST on June 15, 2026.  

Candidates of diverse backgrounds are encouraged to apply. The office does not discriminate on the basis of race, color, religion, sex (including marital or parental status, sexual orientation, and gender identity), disability, age, or national origin.