District Aide

District Aide

Tonko, Paul - Rep.

Congressman Paul Tonko is a progressive democrat representing New York’s Capital Region in Congress. Congressman Tonko serves as the Ranking Member of the Environment Subcommittee, where he crafts legislation to tackle climate change and transition our economy to net-zero carbon emissions. In addition to his work on climate, Congressman Tonko is a champion for addressing our nation’s mental health and substance use challenges, including work on suicide prevention and the opioid epidemic. An engineer by training, Congressman Tonko works in Congress to find creative ways to solve some of America’s most challenging problems.

Our office is an is an equal opportunity employer; we do not discriminate on the basis of race, sex, color, age, religion, disability, national origin, uniformed status, sexual orientation or gender identity or expression. We strongly encourage individuals with ties to New York and those from traditionally underrepresented backgrounds to apply.

Congressman Tonko’s office offers generous benefits, including FEHB health insurance, student loan repayment, parking, and 16 weeks paid FMLA. In addition, all employees enjoy teleworking opportunities and the ability to participate in flex-scheduling arrangements. Working for a Member of Congress can often entail long and odd hours, so occasional night and weekend work is expected of employees.

What you’d do:

The District Aide, who will be based in our Albany, NY office, and report to the District Operations Manager and the District Director, will be responsible for the following:

Greeting and assisting visitors

Answering the office phones

Documenting caller and visitor opinions with all relevant contact/identifying information in office’s Constituent Relationship Management (CRM) system

Coordinating with the District Operations Manager to process invitations and appearance requests in a timely manner

Ensuring that requests for assistance are directed to the appropriate staff member in a timely manner

Processing all physical mail sent to the Albany District Office, and, on occasion, to other District Offices

Maintaining the office voicemail, delivers messages, mail, deliveries and faxes to appropriate staff, and coordinates the Albany District Office mail program

Assisting persons who have appointments with the Congressman and working closely with the District Operations Manager and the District Director to ensure that the Congressman’s appointments are on time

Assisting with ordering office supplies and maintains basic upkeep of office and equipment

Managing office recycling program

Managing the District office internship program, including recruiting, hiring, training, day-to-day management, work product review, and feedback

Processing commendation requests, including proclamations, letters and certificates, in a timely manner

Assisting District Director, Grants Coordinator and Constituent Representatives in drafting and sending correspondence to constituents and federal agencies as needed

Assisting Grants Coordinator in publicizing federal grant opportunities

Assisting in various office outreach efforts, including sending invitations, making phone calls, maintaining lists of event attendees, and working with staff to develop and maintain current lists of core constituencies and other groups

Assisting with administrative tasks associated with the Congressional Art Competition, Congressional App Challenge and Academy Nominations Process

Writing summaries of meetings taken by the Congressman and/or staff and delivers them to the appropriate staff in a timely fashion

Attending events with and on behalf of the Congressman across the district, as necessary

Performing other duties as assigned.

The ideal candidate will:

Have a passion for public service and bring new ideas and a fresh perspective to our team

Be highly organized and take initiative to ensure that the office operations run smoothly

Possess strong oral and written communication skills

Work well under pressure and tight deadlines, and handle stress

Accept and apply performance-based direction and criticism

Collaborate well with colleagues and maintain a good working relationship with the Congressman, management, staff and constituents

The salary for this position is $51,000.

How to apply:

Please send your resume, cover letter, and writing sample of no less than one (1) page and no more than five (5) pages to ny20jobs@mail.house.gov no later than Monday, September 8th.