Job Description
RESPONSIBILITIES
•Provide administrative support to Partner, Attorney and legislative team.
•Have knowledge of Texas Ethics Commission (TEC) laws regarding Lobbyist expenditure thresholds, reporting criteria and deadlines.
•Prepare monthly and annual lobby reports for all firm lobbyists; Proactively maintain files for Lobbyists’ expenses and details from legislative meetings and events; Enter firm clients in TEC report within 5 business days.
•Prepare and deliver various items, food and beverage or other bulk gifts to the Capitol.
•Provide immediate response and assistance to time-sensitive legislative matters.
•Maintain multiple political and leadership calendars.
•Proactively provide political reception and events with support data such as sponsorship forms, history of donations and previous guest lists to legislative team.
•Prepare political letters of contribution.
•Make individual or large private dining restaurant reservations as requested.
•Support Attorneys through heavy Word Processing skills.
•Assist with preparation of E-file documents.
•Assist with scheduling meetings and conference calls.
•Print billing documents and distribute as needed.
•Maintain CLE accounts.
•Read and follow-up on Partner’s emails.
•Conference registration.
•Create expense reports.
•Create PowerPoint presentations as needed.
•Answer phones lines and provide messages to respective recipients.
•Enter Partner’s billable time and mileage without supervision.
•Assist with preparation of meetings such as providing print-outs, set up technical devices and other support.
•Prepare courier requests, shipping and certified mail for out-going packages.
•Event organization including vendor arrangement, creation of invitations, guest list management, calendar updates, and menu planning.
•Office Support
• Assist with personal and other requests as assigned.
REQUIREMENTS
• Superb proficiency with Microsoft Word
• Highly proficient with Power Point and Excel
• Excellent calendaring skills, including making appointments and scheduling meetings (Outlook)
• Experience with making travel arrangement and reservations
• Professional attitude and appearance
• Excellent organizational skills, with an emphasis on being detail oriented
• Multitasking and time-management skills, with the ability to prioritize tasks and handle pressure
• Ability to work with limited supervision
• Ability to work in environments that may be sensitive to political affiliations
• Ability to work extended hours as needed
• Ability to multi-task efficiently
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Seniority level Associate
Employment type Full-time
Job function Administrative
Industries Legal Services