Fundraising & Communications Systems Consultant

Request for Proposals (RFP): Fundraising & Communications Systems Consultant

Issued by: North Carolina For The People (NCFTP)

Project Title: NCFTP Fundraising & Communications Systems Initiative

Budget: $5,000 (flat-rate contract; negotiable based on experience and portfolio)

Proposal Deadline: Sunday, November 23, 2025

Contract Period: January 13th, 2026 – April 10th, 2026 (approx. 10 hours per week)

Location: Remote, with preference for North Carolina–based consultants

About North Carolina For The People:

North Carolina For The People (NCFTP) is a nonpartisan, pro-democracy organization committed to building a government of, by, and for the people. We advance structural democracy, voting rights, judicial integrity, redistricting reform, and campaign finance transparency to ensure that every voice counts equally in our state’s political process.

Project Overview:

North Carolina For The People (NCFTP) seeks an experienced nonprofit fundraising consultant to strengthen and streamline our fundraising and communications infrastructure over three months. This project will focus on improving our donor systems, developing sustainable digital fundraising workflows, and aligning our outreach efforts across platforms such as GiveButter, Action Network, and social media.

The consultant will assess current processes, create or refine donor engagement systems, and develop audience personas to guide future fundraising and messaging strategies. Deliverables include a documented donor management workflow, updated fundraising communications plan, and staff training materials to ensure long-term sustainability beyond the contract period.

This initiative is a short-term project designed to position NCFTP for long-term fundraising growth, improved audience targeting, and better integration between our fundraising and communications efforts.

Scope of Work:

• Collaborate with the NCFTP team to assess existing fundraising and communications systems, identifying gaps and opportunities for improvement.
• Design and implement streamlined donor management and digital fundraising workflows using GiveButter, Action Network, and related platforms.
• Develop audience personas and refine donor segmentation to strengthen fundraising and outreach strategies.
• Create or enhance templates for donor emails, thank-you messages, and digital appeals that align with NCFTP’s brand and messaging.
• Integrate fundraising campaigns with NCFTP’s social media and digital communications strategies.
• Support the preparation of visual storytelling materials, including basic social media assets, graphics, and call-to-action visuals for donor outreach or campaign promotion.
• Document all systems, processes, and recommendations to ensure continuity for NCFTP staff after the project concludes.
• Provide light staff training or handoff sessions on the new systems, communications workflows, and best practices for digital storytelling in fundraising.

Deliverables:

By the end of the contract, the consultant will deliver:

• A documented donor management system configured for NCFTP’s current platforms (GiveButter, Action Network, etc.).
• A short-term fundraising and digital communications plan outlining strategies for donor engagement, social media integration, and list-building.
• A developed audience persona framework to guide message targeting and donor cultivation.
• A set of templated digital fundraising materials, including sample emails, visuals, and messaging guides.
• A training and handoff package with documentation and recorded guidance for NCFTP staff on maintaining systems and executing future campaigns.

Qualifications:

• Demonstrated experience setting up or improving nonprofit fundraising systems and digital campaign infrastructure.
• Proficiency with GiveButter, Action Network, or comparable CRM and donor management platforms (e.g., EveryAction, Bloomerang, Network for Good).
• Strong understanding of digital fundraising, donor segmentation, and ethical email list management.
• Familiarity with visual storytelling and basic digital content design (e.g., creating social media assets, infographics, or campaign graphics using Canva or Adobe tools).
• Knowledge of integrating fundraising tools into digital communications and social media campaigns.
• Excellent writing, organization, and documentation skills with attention to workflow clarity.
• Self-starter who can manage multiple priorities and meet deadlines with minimal supervision.
• Experience working with civic engagement or democracy-focused nonprofits preferred.

Proposal Requirements:

Interested consultants or firms should submit:

• Cover Letter summarizing qualifications, relevant experience, and understanding of NCFTP’s mission.
• Project Approach describing proposed methodology, timeline, and deliverable plan.
• Budget Proposal including pricing structure (flat fee or hourly rate).
• Resume(s) or organizational profile.
• Portfolio of past fundraising campaigns, digital communications projects, or system documentation work.
• References (minimum of two professional references).

Evaluation Criteria:

Proposals will be evaluated on the following:

• Relevant experience and qualifications (30%)
• Understanding of NCFTP’s goals and needs (25%)
• Strength and feasibility of the proposed approach (25%)
• Budget and timeline alignment (20%)

Timeline:

• RFP Released: Tuesday, October 28th, 2025
• Proposal Deadline: Sunday, November 23rd, 2025
• Selection & Notification: Friday, December 12, 2025
• Contract Period: Monday, January 12th, 2026 – Friday, April 10th, 2026 (approx. 10 hours per week)
• Onboarding Period: Monday, January 6th, 2026 – Friday, January 9th, 2026
• Project Completion: Friday, April 10th, 2026
• Offboarding Period: Monday, April 6th, 2026 – Friday, April 10th, 2026

Submission Instructions:

Submit all materials as a single PDF to Beatrice at communications@ncforthepeople.org with the subject line: [FULL NAME or COMPANY] RFP Submission – Fundraising & Communications Systems Consultant