Grants Manager

Grant Writing/Reporting Responsibilities:

• Manage the full lifecycle of grants, including prospecting, application preparation, submission, reporting, and closeout.
• Research and identify new public and private grant opportunities aligned with the organization’s mission and programs. 
• Prepare and submit well researched, detailed, and persuasive grant proposals, letters of inquiry, and supporting materials in collaboration with program and leadership staff  within established deadlines.
• Develop and maintain a grants calendar to ensure timely submission of applications, reports, renewals, and compliance requirements. 
• Track grant deliverables and metrics, deadlines, and performance metrics to ensure compliance with funder requirements.
• Coordinate with finance and program teams to prepare accurate grant budgets, invoices, and financial reports.
• Create accurate, detailed grant reports that state activities for funding periods and lay groundwork for future efforts.
• Maintain organized grant records, files, and documentation to support compliance and potential monitoring our audit processes. This includes managing the Grants Google Folder.
• Serve as the primary point of contact with funders for grant-related communication, questions, and activities.
• Develop and cultivate relationships with foundations and grant-makers to ensure long-term partnership and funding opportunities.
• Act as a liaison between funders and the organization.
• Achieve annual revenue targets from grant and foundation funding sources and expand funding partnerships.
• Assist leadership in developing funding strategies and diversifying revenue sources.
• Support program staff in gathering data and outcomes needed for grant applications and reporting.
• Ensure compliance with federal, state, and private grant requirements, including recordkeeping and documentation standards.
• Establish a communication schedule with funders, including regular updates, and reporting.
• Prepare internal reports and updates for leadership regarding grant status, funding pipelines, and funding gaps.
• Collaborate across departments to ensure grant-funded projects are implemented in accordance with approved scopes and timelines.
• Assist Developments Manager with fundraising and donor cultivation.
• Assist with development communication which includes Annual Report and quarterly Newsletter.
• Other duties as assigned.

Requirements/Qualifications

• Bachelor’s degree in nonprofit management, public administration, communications, social sciences, or a related field (or equivalent experience).
• Minimum 3-5 years of grant writing and grant management experience, preferably within a nonprofit, legal services, housing, or public interest organization.
• Demonstrated success securing and managing government grants (federal, state, or local) and private foundation funding.
• Experience managing grants with complex reporting, invoicing, and compliance requirements.
• Familiarity with funding streams related to housing stability, tenant rights, homelessness prevention, civil legal aid, or community development strongly preferred.
• Strong understanding of grant budgeting, financial tracking, and allowable costs in collaboration with finance staff.
• Experience coordinating data collection and outcomes reporting with program staff, including attorneys, advocates, and case managers.
• Exceptional writing, editing, and storytelling skills, with the ability to clearly communicate program impact and outcomes.
• Strong organizational and project management skills, with the ability to track multiple grants, deadlines, and reporting requirements simultaneously.
• Experience maintaining grant compliance documentation and supporting monitoring visits, audits, or funder reviews.
• Ability to translate complex programmatic work (such as litigation, policy advocacy, or tenant representation) into compelling grant narratives.
• Demonstrated ability to collaborate across departments and build strong working relationships with leadership, attorneys, finance staff, and program teams.
• Commitment to the mission of expanding access to justice, protecting tenant rights, and supporting housing stability for low-income communities.
• High level of integrity, attention to detail, and ability to manage confidential information.
• Proficiency with grant tracking systems, spreadsheets, and nonprofit databases; experience with case management systems is a plus.
• Knowledge of cultivation, solicitation, and stewardship strategies and techniques, particularly around individual, corporate, and foundation fundraising.
• Demonstrated knowledge of methods, practices, and procedures for obtaining information about the giving programs of corporations and foundations.
• Ability to work in a fast-paced environment, with many competing priorities. This requires an ability to strategize and plan ahead to ensure that all competing priorities are met.
• Computer proficiency and practical experience with Microsoft Office. Strong computer skills and ability to become proficient in relevant software.
• Ability to initiate and build relationships with prospective corporate and individual donors and interact via telephone, email and in-person interactions.
• Ability to work occasional nights and weekends, as needed.