Legislative Information Services Work Study Intern

Position Description

The Office of the City Clerk advances principles of open government and inclusive access through effective facilitation of the legislative process and transparent, accountable stewardship of public information and the official record, including City Council proceedings and legislation. The office manages the City's Boards and Commissions Registry Program; coordinates public records disclosure requests; and provides information technology, administrative and operational support to the Legislative Department.

We are seeking a motivated undergraduate work-study intern to provide support to the Legislative Information Services unit, which manages official filings and legislative documents for long-term preservation and current public access. If you’re a student who is detail-oriented and eager to learn more about local government, we hope you will consider working with us! We welcome applications from non-traditional students.

Educational benefit to the student:

• Gain valuable clerical experience by organizing documents and information.
• Exposure to local governance and legislative process.
• Develop critical problem-solving, research, writing, and communication skills.
  
  

Job Responsibilities

• Log incoming filings in document tracking databases.
• Review accuracy of records created by staff in document tracking databases: compare paper or digital documents to the database entries created by staff, ensuring that all relevant identifying information has been recorded correctly.
• Digitize (scan) new or historical documents for use or preservation; use a copier/scanner to scan paper documents to PDF; use microfiche scanning equipment and software to scan microfilmed documents; review the resulting files for accuracy and edit them as necessary; name documents according to a given standard; store files in the appropriate physical or digital location.
• Gather and prepare paper documents for microfilming, storage, or disposal; retrieve documents (contracts, claims for damages and others, each with its own filing scheme) based on a number of different criteria; store and label them appropriately; report location changes and project progress to other staff.
  
  

Note:

• The intern will be oriented to basic Citywide policies (ethics, records retention, etc.) and to the work of the department and unit.
• The intern will be given detailed instructions on the specific tasks they are to perform.
• Tasks and projects can vary depending on students' interests and aptitude.
  
  

Qualifications

Minimum Qualifications:

• Currently enrolled as a full-time undergraduate in Washington State.
• Currently eligible for Washington State Work Study. Students must provide a letter of eligibility to work in an off-campus job to be considered for employment.
• Undergraduate students must maintain a GPA of 2.0 throughout the duration of the internship.
• Must have a commitment to being a punctual and reliable team member.
• Good written and verbal communication skills.
• Basic familiarity with Office365 (Word, Excel, and Outlook).
• Strong attention to detail.
  
  

YOU WILL BE EVEN MORE PREPARED FOR THIS ROLE IF YOU HAVE:

• An interest in local government, local history, records management, or information science/information management.
• Previous experience in an office environment or library.
• This internship may be of particular interest to students pursuing degrees in Public Affairs, Political Science, Information Science/Management, History, Communications, or similar fields of study, but students in other fields of study are eligible to apply.
  
  

Additional Information

Work Environment

The Legislative Department is located at Seattle City Hall: 600 Fourth Ave., Floor 3, Seattle, WA.

Why Work at the City

The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior, our personal commitments, and the ways that we courageously share our perspectives and encourage others to do the same. To cultivate an antiracist culture, we seek employees who will engage in the Race and Social Justice Initiative by working to dismantle racist policies and procedures, unlearn the way things have always been done, and provide equitable processes and services.

Start/End Dates

The internship is anticipated to start in Summer 2025. The end date of the internship is conditional on department budget and student award amount.

Schedule

Intern will be scheduled up to 19 hours/week. Work will be scheduled between 8:00 a.m. through 5:00 p.m. Work hours will be flexible to accommodate the intern's academic schedule.

Pay Range

Undergraduate students will be paid $21.78 - $21.78 per hour.

How to Apply:

• Complete an online application and include the following:
• Attach a PDF of your WA State Work Study Award Letter or Statement of Eligibility
• Attached a PDF of your unofficial transcript including current classes and GPA
• Attach a PDF of your resume
• Attach a cover letter explaining how your coursework, activities, and experience qualify you for this internship.
  
  

Incomplete applications will not be considered.

Job offers are contingent on the verification of credentials and other information required by the employment process.

Want to learn more about the Office of the City Clerk? Visit our website at: http://www.seattle.gov/cityclerk