Office Coordinator

Cascadia Consulting Group is a majority women-owned, private environmental consulting firm with over 30 years of experience developing and implementing innovative, community-led solutions to today’s environmental challenges. Cascadia works with public and private-sector clients to advance reduction and circularity, climate change mitigation and resilience, pollution prevention, transportation demand management, ecosystem recovery, and natural resources management initiatives. The Cascadia team brings both established expertise and creative thinking to research and analysis, strategic planning, program design and implementation, outreach, social marketing and behavior change, and evaluation roles. We serve clients throughout North America from our offices in Seattle (WA) and Oakland (CA), and remote locations nationwide.

At Cascadia, we strive to create an equitable and inclusive environment at all levels of the organization. Having staff and partnerships that reflect the diverse communities we serve empowers us to shape innovative and effective solutions together with those most impacted by social, human, and environmental health challenges.

Position Overview:

Cascadia Corporate’s team is seeking a collaborative, people-centered Office Coordinator to join our Seattle team. This full-time, on-site role is based in our Seattle, WA office and plays a vital part in fostering a positive, welcoming, and inclusive workplace culture. As the first point of contact for staff, vendors, clients, and visitors, the Office Coordinator sets the tone for a friendly, supportive, and service-oriented environment.

This role is ideal for someone who thrives in a highly collaborative setting and is passionate about creating a smooth, respectful, and fun workplace experience for others. You’ll work closely with team members across the firm, contributing to day-to-day office operations while growing your career in a dynamic and mission-driven company.

The successful candidate will be approachable, emotionally intelligent, and grounded in humility, someone who values clear communication, builds trust easily, and brings a spirit of helpfulness and empathy to every interaction.

The Office Coordinator will provide administrative support to our hybrid-remote staff in Seattle and other locations. The position is full-time and required to be in the office during business hours, Monday-Friday 9:00am – 5:00pm.

Examples of everyday tasks may include:

• Warmly greeting office visitors, review Cascadia’s main line voicemails and respond promptly and courteously to email inquiries, reflecting a commitment to inclusivity and professional hospitality.
• Consistent positive attitude and professional demeanor, with a reputation for boosting team morale and contributing to a strong workplace culture.
• Manage complex scheduling, calendar coordination and book local, national and international travel and accommodations, all while maintaining flexibility, attention to detail, and a customer-service mindset.
• Deliver excellent customer service by responding promptly to Cascadia’s internal Administrative Request log, demonstrating responsiveness, emotional intelligence, and commitment to service.
• Set up and break down conference rooms before and after meetings, ensuring spaces are welcoming, functional, and ready to support meaningful collaboration.
• Plan and facilitate engaging in-person and virtual events that promote team connection, such as after-hours gatherings, offsite meetings, team-building activities, with attention to detail, inclusivity and participation.
• Oversee daily office operations ensuring an organized, stocked and tidy space that is welcoming for all.
• Perform administrative tasks such as note-taking, document editing and proofreading, internet research, and preparing professional correspondence and presentations, always maintaining accuracy, tone, and clarity appropriate for internal and external audiences.
• Handle purchasing for the office, vendor coordination, invoice processing, and expense reconciliation with accuracy, transparency, and fiscal responsibility.
• Support new hire onboarding with warmth and clarity, including providing office tours, setting up workspaces, and coordinating welcome activities that reflect Cascadia’s values and workplace culture.

This position may provide support and coverage for roles across the Corporate Team as needed.

Qualifications:

A demonstrated ability to successfully perform the above listed responsibilities typically includes:

• A minimum of 2 years of experience in an administrative, office coordination, or support role, ideally in a team-oriented or customer-focused front-facing environment.
• Demonstrated emotional intelligence and interpersonal skills, with the ability to build positive working relationships across all levels of the organization.
• Experience with in-person event logistics including catering, games/activities, décor and space planning.
• Strong written and verbal communication skills, with a friendly and professional tone in both internal and external interactions.
• Customer service mindset with a proactive and helpful attitude toward solving problems and supporting coworkers.
• Ability to work effectively in a collaborative team environment, contributing to a culture of trust, transparency, and mutual respect.
• Proven track record of handling confidential and sensitive information with discretion and integrity.
• Cultural awareness and inclusivity, with a demonstrated commitment to contributing to a welcoming and respectful workplace.
• Adaptability and composure in fast-paced or dynamic settings, with strong prioritization and multitasking abilities.
• Conflict-resolution skills and the ability to respond to difficult situations with calmness, empathy, and sound judgment.
• Proficiency with standard office software (e.g., Microsoft Office Suite), with the ability to learn new tools quickly.
• High attention to detail and strong organizational skills, especially when managing schedules, documents, planning events and communications.
• A valid driver’s license and ability to drive to perform work tasks as needed.

We encourage you to apply if you think you'll be successful in this job. This position falls under the Coordinator classification with our firm. The experience and education typical to demonstrate this level of ability is at least two years of relevant experience of progressive responsibility performing administrative front-facing duties. Ultimate placement and compensation offer is dependent on experience and demonstrated skills and abilities through the selection process.