Job Description
Company Description
WHO WE ARE
Great strides have been made in recent years in promoting criminal legal system reforms that recognize that prior “tough on crime” and incarceration-driven practices don’t produce safer or healthier communities. New thinking is permeating the criminal legal system and prompting new, innovative, proactive, and prevention-oriented strategies.
Against that backdrop, a new generation of reform-minded state and local elected prosecutors committed to changing office culture and promoting a less punitive approach to addressing crime has emerged. Recently elected DAs in areas ranging from large cities to smaller rural communities are pushing back against the rhetoric of past decades and elevating a national conversation around the importance of a fair, equitable and right-sized criminal legal system.
FJP brings these prosecutors together as part of a network of leaders committed to promoting a justice system grounded in fairness, equity, compassion, and fiscal responsibility.
Job Description
POSITION SUMMARY
The ADMINISTRATIVE ASSISTANT (AA) will juggle multiple job responsibilities on an as-needed basis, from helping with administrative tasks; copying, printing and organizing materials; producing notebooks and putting together briefing materials for calls and meetings; helping to process administrative paperwork; and working with other staff to help provide logistical support for events. This position requires someone who has tremendous organizational skills, initiative, attention to detail, and is comfortable communicating with all levels of staff and consultants to ensure tasks get completed on time. This position is for someone who thrives in a fast-paced environment; enjoys taking care of things the right way the first time; and who figures out how to get most tasks done, but asks smart questions when there is a need for guidance.
ESSENTIAL DUTIES and RESPONSIBILITIES
- Principal duties of the role include printing, copying, organizing materials and emails and delivering them to the Executive Director at her home office in the DC metropolitan area.
- Support the ED in administrative duties related to project logistics and other operations functions;
- Provide administrative support to the ED for as needed meeting materials and presentations;
- Conduct research in preparation for calls and meetings and organize materials in flies and notebooks; and
- Take notes/minutes of calls and meetings as needed.
OTHER DUTIES and RESPONSIBILITIES
- Order supplies
- Proofread/copy edit documents
- Other clerical, administrative, technical & office support duties as assigned
Qualifications
EDUCATION and/or EXPERIENCE
- 1-2 years of administrative support experience
KNOWLEDGE, SKILLS, and ABILITIES
- Exceptional administrative and problem-solving skills and ability to juggle multiple priorities efficiently in a fast-paced environment
- Well organized and highly attentive to detail
- Flexible and able to work cooperatively under pressure
- Ability to communicate effectively with external partners, consultants, and staff and ensure deadlines are met
- Ability to synthesize information
- Strong interpersonal skills and ability to work with remote staff
- Able to self-direct day-to-day activities
- Ability to troubleshoot and maintain basic office equipment
- Strong proficiency with Microsoft Word, PowerPoint and Excel; Google Drive experience a plus
Additional Information
ORGANIZATIONAL RELATIONSHIP
Reports to the Executive Director or her designee and works closely with the Executive Director and other staff.
PHYSICAL DEMANDS
Must be able to sit at a computer for extended periods of time. Some travel required.
The project requires extensive home computer and telephone time and usage, research and writing. Light lifting up to 10 pounds may be needed.
WORK ENVIRONMENT
The position will work remotely in the Washington, D.C. metropolitan area and regularly drop materials off at the Executive Director’s home office.
Equal Employment Opportunity:
Tides is an equal opportunity employer. We strongly encourage applications from women, people of color, and bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities.
Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical condition including acquired immune deficiency syndrome (AIDS) and AIDS-related conditions. We encourage and will consider for employment qualified applicants with arrest and conviction records.
Applicants with Disabilities:
Reasonable accommodation will be made so that qualified applicants with a disability may participate in the application process. Please advise in writing of special needs at the time of application.