Program Manager, Yale Center for the Invisible Universe

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Overview

Reporting to the Yale Center for the Invisible Universe (YCIU) administration structure, this position will support all aspects of YCIU programming, operations, communications, development, advocacy and community outreach.  

Essential duties include, but are not limited to:

• Oversees the advancement and growth of the program. Gives direction and leadership supporting the philosophy, mission, strategy, and annual goals and objectives.
• Assumes primary accountability for disseminating and publishing all program information to create public awareness and support of the program.
• Works closely with leadership, internal and external colleagues, and community residents to further develop and implement strategic plans.
• Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program.
• Develops the metrics to identify and measure the success of the program.
• Responsible for measurements of grant success and related evaluation.
• Assists in identifying and evaluating potential future funding sources and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications.
• Develops and manages the program’s operating budget.
• Develops the administrative infrastructure of the program.
• Manages human resource and administrative functions of the program, including staffing and hiring, supervision, performance development, counseling and discipline, if warranted.
• Oversees and manages information systems, facilities, and space needs.
• Investigates, identifies, implements, and oversees the maintenance of systems to gather, track, and report information to support the initiatives of the program.
• Tracks all program activities and regularly informs leadership of progress on each initiative.
• Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives.
• Initiates, designs, and manages the compilation of program communications; identifying outreach potential and promoting philanthropic and collaborative support of the program.
• Contributes to the development and assists in the management of content on the program’s website, and monitors all changes and additions to the editorial content.
• May perform other duties as assigned.

Required Skills and Abilities

• Excellent oral and written communication skills, including the ability to create engaging content and manage digital and print communications.
• Demonstrated ability in program and project management, including managing budgets, schedules, and resources effectively.
• Strong organizational skills, with the ability to manage multiple tasks and priorities in a fast-paced environment.
• Proven ability to work independently and collaboratively within a team, demonstrating flexibility and adaptability.
• Proficiency in Microsoft Office Suite and data management tools, with the ability to analyze and present data accurately.
• Ability to walk between multiple locations across campus
• Ability to lift 10 Ibs.  

Preferred Skills and Abilities

• Bachelor's degree in a related field such as sciences, engineering, or management.
• Experience in strategic planning, quality improvement initiatives, and stakeholder engagement.
• Familiarity with academic and research environments, including project management and grant writing.
• Demonstrated knowledge and experience in relationship building across institutions.
• Proven experience in budget management and financial planning, with the ability to develop and implement sustainability plans.

Required Education and Experience

Bachelor's degree in a related field and four years of related experience or an equivalent combination of education and experience.

                       

Principal Responsibilities

1. Oversees the advancement and growth of the program. Gives direction and leadership supporting the philosophy, mission, strategy, and annual goals and objectives. Assumes primary accountability for disseminating and publishing all program information to create public awareness and support of the program. 2. Works closely with leadership, internal and external colleagues, and community residents to further develop and implement strategic plans. 3. Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program. Develops the metrics to identify and measure the success of the program. Responsible for measurements of grant success and related evaluation. 4. Assists in identifying and evaluating potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications. Develops and manages the program’s operating budget. 5. Develops the administrative infrastructure of the program. Manages human resource and administrative functions of the program, including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs. 6. Investigates, identifies, implements, and oversees the maintenance of systems to gather, track, and report information to support the initiatives of the program. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives. 7. Initiates, designs, and manages the compilation of program communications; identifying outreach potential, and promoting philanthropic and collaborative support of the program. Contributes to the development and assists in the management of content on the program’s website and monitors all changes and additions to the editorial content. 8. May perform other duties as assigned.

Required Education and Experience

Bachelor's degree in a related field and four years of related experience or an equivalent combination of education and experience.

Job Posting Date

05/06/2026

Job Category

Professional

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Supervisor; Senior Associate (P5)

Salary Range

$68,000.00 - $120,500.00

Time Type

Full time

Duration Type

Temporary / Casual (Fixed Term)

Work Model

On-site

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through  their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.