Job Description
THE AREA FOUNDATION
The Area Foundation serves as the community's most trusted and impactful philanthropic partner, managing more than 500 charitable funds totaling $1.3 billion in assets. Coordinating efforts with numerous area nonprofits, the Area Foundation serves as a collaborative leader, connecting donors to address key community issues and investing in our future. Since 1964, over $900 million for scholarships and grants have been awarded to close opportunity gaps for those who need it most in San Antonio. Learn more about your community foundation at saafdn.org.
Our core values are Excellence, Passion, Integrity, and Community. SUMMARY OF RESPONSIBILITIES
The Project Coordinator assists in the daily execution of the SALSA (Successfully Aging and Living in San Antonio) initiative, managing multiple projects related to capacity building and implementing key program elements. This position leads implementation coordination and provides ongoing coaching with designated partners, requiring a broad range of administrative, partner management, and program management skills. Supports the growth and development of the Foundation's membership program.
KEY RESPONSIBILITIES
- Coordinate implementation of SALSA program activities including convenings, capacity building initiatives, and collaborative projects, ensuring timely execution and alignment with program goals.
- Provide ongoing support and coaching to SALSA partner organizations, helping them implement program activities, connect to resources, and achieve project milestones.
- Support data collection and measurement activities including coordinating with research partners, tracking program metrics, managing evaluation tools, and maintaining accurate records of program activities and outcomes.
- Assist with development of resource materials and communication tools that support SALSA priorities including reframing aging education, intergenerational connection, and successful aging initiatives.
- Represent the Foundation in community meetings, presentations, convenings, and advisory committees related to aging services, sharing SALSA work and building connections with partners and stakeholders.
- Support the growth and development of the Foundation's membership program by assisting with member communications, coordinating membership benefits for aging services organizations, and tracking member engagement in SALSA-related activities.
- Maintain SALSA program systems including partner databases, project tracking tools, calendar management, and documentation of program activities and learnings.
- Actively participate in Collaborative Business Planning (CBP) by working across departments, maintaining accurate project information in Monday.com, and supporting organization-wide priorities through timely collaboration and shared accountability.
- Demonstrate strong attention to implementation processes and procedures while maintaining flexibility and adaptability in response to program needs and opportunities.
- Actively participate in Collaborative Business Planning (CBP) by working across departments, maintaining accurate project information in Monday.com, and supporting organization-wide priorities through timely collaboration and shared accountability.
- Ability to adapt to evolving technologies and organizational systems, including a commitment to continuous learning and applying new tools, platforms, and processes to support the Foundation’s mission.
- Other duties as assigned.
- Bachelor's degree or equivalent combination of education and experience. Advance degree preferred.
- Minimum 5-7 years of program coordination or project management experience, preferably in nonprofit sector or aging services.
- Experience with event coordination and partner management preferred.
- Strong organizational and project management skills with ability to manage multiple tasks, track details, and meet deadlines consistently.
- Excellent relationship building and communication skills with ability to work effectively with diverse partners and stakeholders.
- Strong attention to processes and procedures with ability to maintain systems while adapting to changing needs.
- Ability to work independently and as part of a team, taking initiative while knowing when to seek guidance.
- Interest in or knowledge of aging services and intergenerational approaches.
- Commitment to Mission & Values
- Detail Orientation & Follow-Through
- Collaborative Partnership
- Adaptability & Problem-Solving
- Hybrid work environment with regular in-office work, community meetings, and occasional evening or weekend events.
- Standard office environment with computer-based work; occasional lifting up to 25 pounds.
- Local travel required for partner meetings, site visits, and event coordination.
- Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The San Antonio Area Foundation is an Equal Opportunity Employer.
· Manage logistics for convenings and events, including scheduling, venue coordination, materials preparation, registration management, and follow-up activities.
· Build and maintain relationships with SALSA partners and stakeholders, demonstrating the Foundation's commitment to trust-based partnerships and community engagement through regular communication and responsiveness.
Position Grade: 2
QUALIFICATIONS
Education & Experience
Knowledge, Skills, & Abilities
· Demonstrated ability to provide coaching and support to partners in a respectful, trust-based manner.
· Experience with program evaluation and data collection methods preferred.
· Proficiency with Microsoft Office Suite and project management tools (Monday.com preferred).
CORE COMPETENCIES
WORKING CONDITIONS & PHYSICAL REQUIREMENTS
- Hybrid work environment with regular in-office work, community meetings, and occasional evening or weekend events.
- Standard office environment with computer-based work; occasional lifting up to 25 pounds.
- Local travel required for partner meetings, site visits, and event coordination.
- Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
The San Antonio Area Foundation is an Equal Opportunity Employer. Please submit your application by visiting https://saafdn.org/careers/