Receptionist

About New York State Executive Chamber

The New York State Executive Chamber works to meet the needs of all New Yorkers by advancing the Governor’s policy initiatives and agenda, as well as overseeing government operations. We coordinate with state agencies, federal and local governments, and community stakeholders to address issues and develop strategies to serve the people of New York State. Working in the Executive Chamber is an exciting opportunity to help shape the future of New York and make a significant difference in the lives of millions of New Yorkers.

Job Summary

We are seeking a professional, high-energy Front Desk Receptionist to serve as the face of our New York City office. In this role, you will be the primary point of contact for guests, manage the daily flow of the reception area, and provide critical administrative support. The ideal candidate is organized, tech-savvy, and thrives in a fast-paced environment where providing white-glove customer service is the standard. The ideal applicant must be reliable and consistently produce high-quality work.

Responsibilities

Visitor Management & Security: Greet and check in all guests, ensuring a welcoming and professional first impression. Maintain the office security list and coordinate with building security to grant visitor access.

Communication Hub: Manage a multi-line phone system; answering, screening, and forwarding calls with precision. Responsible for monitoring and responding to general office voicemails.

Executive & Administrative Support: Proactively manage and schedule meetings and conference room calendars.

• Provide high-level administrative backup for Executive Assistants during their absence.
• Handle general tasks including scanning, copying, and document preparation.

Logistics & Office Coordination:

• Oversee visiting staff logistics by coordinating temporary office space and workstations.
• Manage and audit porter cleaning schedules to ensure the office remains pristine.
• Maintain a tidy, organized, and fully stocked reception area.

Qualifications

• Experience: 1–2 years of experience in an administrative or receptionist role (corporate environment preferred).
• Education: Associate’s degree (minimum) required.
• Technical Skills: Proficiency in Google Suite (Gmail, Docs, Sheets, and heavy Calendar management). Comfortable navigating multi-line phone systems.
• Communication: Exceptional verbal and written communication skills with a polished, professional demeanor.
• Soft Skills: Strong multitasking abilities; you can pivot between greeting a guest and managing a calendar without losing focus.

Equal Opportunity Statement

NYS Executive Chamber is an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic groups, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law. We are happy to consider reasonable and religious accommodations during the hiring process. Please send your request to EmployeeRelations@exec.ny.gov.