Scheduler / Executive Assistant

Background

The Office of U.S. Representative Greg Stanton seeks an experienced Scheduler / Executive Assistant for the Washington, D.C. office in a full-time capacity. Interested candidates are encouraged to submit their application on or before Monday, July 6, 2026, at noon ET. After the application period closes, the office will contact the best-qualified candidates selected to begin the interview process.

Job Expectations

The Scheduler / Executive Assistant will work closely with the Chief of Staff and senior staff to coordinate the Member’s schedule and arrange travel plans. The Scheduler / Executive Assistant will act as the Member’s liaison with other congressional offices, constituents, government officials, community leaders, nonprofit organizations, private-sector representatives, and other stakeholders. The Scheduler / Executive Assistant also manages the internship program for the Member’s office.

Job Duties

• Collaborates with the Member, Chief of Staff, and senior staff to determine and finalize the Member’s daily schedule and briefing materials
• Uses relevant technologies to track the scheduling activities and requests of the Washington, D.C., and District offices to brief the Member
• Acts as a liaison between the Member and other Members, committee staff, White House, government offices, and government agencies to arrange the Member's attendance at meetings
• Coordinates with event participants and the appropriate legislative and/or District staff to ensure that the Member is provided with briefing materials for each event
• Monitors the Member's incoming telephone calls, takes messages, and returns calls as requested to act as the Member's liaison with other congressional offices, constituents, or other stakeholders
• Partners with the communications team and District office staff to schedule press interviews, including radio, television, and other media appearances
• Coordinates photo opportunities with constituents to maintain outstanding constituent relations
• Plans and books the Member's air travel, ground transportation, and lodging to coordinate travel arrangements
• Reviews the Member's mail and invitations to ensure all are responded to, either by written correspondence or a personal telephone call
• Maintains files to monitor which of the Member's invitations have been declined, accepted, or are tentative/pending
• Prioritizes tasks based on the situational context to ensure work is completed in an efficient and effective manner
• Prepares detailed itineraries for the Member, including important numbers, locations, and contact names to coordinate the Member's schedule
• Manages all aspects of the internship program for the Member office in accordance with office policies and procedures

Qualifications and Skills

• Adaptability: Adapts quickly to change or unexpected obstacles; easily considers new approaches.
• Attention to Detail: Performs work thoroughly and accurately; acts conscientiously when attending to detail.
• Decision Making: Makes sound, well-informed, and objective decisions; understands the impact and implications of decisions. Commits to action to accomplish organizational goals and maintains appropriate levels of confidentiality.
• Interpersonal Skills: Develops and maintains effective relationships with others from diverse backgrounds and in different situations. Shows understanding, courtesy, tact, empathy, and professionalism.
• Planning and Coordination: Organizes work and sets priorities. Coordinates with others to accomplish goals, monitors progress, and evaluates outcomes.

Preferred Qualifications

• Bachelor’s degree or equivalent combination of education and experience
• Prior Capitol Hill, scheduling, executive assistant, or project coordination experience preferred
• Experience coordinating complex schedules across multiple parties
• Strong judgment, discretion, and ability to handle sensitive information
• Demonstrated interest in public service
• Strong written and verbal communication skills
• Ability to work extended hours as needed

Working Conditions

• Based in the Washington, D.C. office
• Requires extended hours as needed to support the legislative schedule or breaking news events

Compensation & Benefits

• Annual salary of $55,000 to $65,000, paid monthly and commensurate with experience
• Eligibility for quarterly performance-based bonuses of up to $5,000, subject to office policy and performance evaluations

Leave & Time Off

• Paid annual leave
• Paid sick leave
• Paid family and medical leave
• Federal holidays observed

Benefits

• Health insurance through FEHB or DC Health Link, with the House covering a share of premiums
• Supplemental dental and vision coverage through FEDVIP
• Flexible Spending Accounts for health care and dependent care
• Life insurance options
• Thrift Savings Plan with employer matching
• Commuter benefits or parking
• Eligibility for federal student loan repayment assistance
• Eligibility for tuition assistance and professional development support

How to Apply

Deadline: Monday, July 6, 2026, at noon ET.

Applications must be submitted through Indeed. Applications submitted through other means will generally not be considered, and drop-ins are not accepted. Applicants may contact the office through the Indeed portal to confirm receipt of their application but should not call to request status updates. Applicants who require a reasonable accommodation in the application or interview process may contact the office through the Indeed portal to request assistance.

Application Materials

Applicants will be asked to upload the following as a single document, in order:

• Professional resume, not to exceed one page
• Cover letter, not to exceed one page

Application Prompts

Applicants will also be asked to answer two written prompts as part of the initial evaluation process:

• What experience, knowledge, or familiarity with Arizona would help you support the Member’s work and serve constituents in this role? 300 words or fewer.
• Briefly describe one current or previous work, internship, volunteer, academic, military, or public-service experience that best prepared you for this position. What did you personally do, and why is it relevant to this role? 400 words or fewer.

Timeline

Applicants selected to advance should expect initial virtual interviews to begin in early July, with in-person interviews in Washington, D.C., to follow shortly thereafter. The interview process may include multiple rounds and may include in-person writing assessments or other evaluations relevant to the position. Timelines are subject to change based on office needs.

For Additional Information or Accommodations

Applicants who require a reasonable accommodation in the application or interview process may contact the office through the Indeed portal to request assistance. The Office of Congressman Greg Stanton is an equal opportunity employer. We are committed to building a diverse and inclusive team and encourage individuals from all backgrounds to apply.