P/T Administrative Coordinator

Position: P/T Administrative Coordinator – 3 days/week

Based in DUMBO, Brooklyn and remotely, reporting to the Executive Director, the individual in this position will be an essential member of the team, supporting Brooklyn Boatworks’ growth now and in the years to come. Duties include office management, board committee management, grants assistance, document design, and administrative aspects of programming. 

Responsibilities Include:

·       Donor database management

·       Providing administrative support to programs including updating student rosters weekly, maintaining alumni rosters monthly, printing materials for classrooms, creating permission slips as needed, arranging materials delivery logistics, ordering supplies, updating the alumni database 

·       Maintaining Quickbooks online

·       Weekly updates BKBW’s website and social media accounts 

·       Assisting with the assembly and mailing of grant proposals and reports

·       Development and programmatic research

·       Fielding calls and emails from schools, program partners, and the public

·       Supporting and maintaining office facility

·       File development and maintenance 

·       Using Asana to manage tasks and projects

·       Using Adobe Suite to create and update brochures and other documents

·       Outreach and assistance for fundraising events

·       Primary contact for IT consultant, cleaning consultant, building management

·       Occasional site visits to BKBW classrooms and student field trips

·       Additional tasks as needed

Qualifications:

·       Strong communication skills with both internal and external stakeholders

·       Proven ability to work with people from a variety of backgrounds in a culturally-competent manner.

·       Quickbooks expertise

·       MS Office and Adobe expertise

·       Previous experience in administrative services, particularly for a non-profit organization

·       Ability to prioritize, re-prioritize, and muli-task; High level of organization required 

·       Proven ability to keep confidential and sensitive information confidential 

·       Deadline and detail oriented

·       High level of self-direction 

·       Experience using Asana or related project management tool

·       Strong writing skills

·       Desire to work for a small but mighty organization