Legislative and Records Assistant

Title: Legislative and Records Assistant #W0064

State Role Title: Policy Planning Spec I

Hiring Range: Commensurate with experience and qualifications ($25-$28/hr.)

Agency: Dept of Emergency Management

Agency Website: https://www.vaemergency.gov/

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Emergency Management is seeking qualified candidates for the position of Legislative and Records Assistant to join our Policy and Projects Office. This is a wage position, not to exceed 1500 working hours. This position is also not entitled to state benefits.

The Legislative and Records Assistant will be responsible for researching and analyzing information and trends to support the development of legislative proposals. The incumbent in this position will also provide support with tracking legislative bills during the General Assembly. This incumbent will also be required to create and maintain electronic and physical records. The Legislative and Records Assistant will be required to work with the necessary parties to bring awareness of any FOIA requests received and assist the VDEM FOIA Officer in fulfilling the request. The incumbent in this position will have the opportunity to make contributions that will benefit the agency by identify, developing, and executing process administrative improvements for the Policy and Projects Office.

VDEM’s mission is to sustain a Commonwealth that is safe, secure and resilient. VDEM is committed to establishing, monitoring, and maintaining a work environment where all employees are valued, treated fairly, and given opportunities to develop and grow to their full potential. VDEM will promote excellence by recruiting, retaining, and accommodating a diverse group of staff in an environment that is respectful and supportive of employee successes.

All VDEM employees are designated as essential personnel and may be required to work during emergency situations such as inclement weather and natural or man-made disasters/events as directed. This may require irregular work hours, work at locations other than the official duty station, and may include duties other than those specified in the employee’s official Employee Work Profile/job description.

Minimum Qualifications

• Considerable experience with policy analysis, research, data analysis
• Demonstrated ability of strong writing, editing, and oral communication skills, including standard formatting and protocol for professional correspondence.
• Possess the ability to identify and implement process efficiencies.
• Demonstrated ability to work collaboratively with individuals at various levels.
• Demonstrated proficiency with Microsoft Office Suite and the ability to learn new software programs.
• Experience with managing projects and records management.

Additional Considerations

• Knowledge of Virginia FOIA laws
• Knowledge of legislative process and state government structure

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Applications will only be accepted on-line through the State Job website. Applications must include all work history and references. The decision to interview an applicant is solely based on the information provided in the application materials. Therefore, it is essential to provide enough information to make this assessment.

Employment is contingent upon satisfactory results of a fingerprint-based criminal history background check, Division of Motor Vehicle check, employment reference check, and E-Verify. The selected candidate must complete a State of Personal Economic Interests as a condition of employment, if applicable (Va. Code 2.2-3114). Other financial, credit, driving, or degree verification checks prior to employment may be required for certain positions.

The hiring range for this position is negotiable up to the maximum hiring range listed in this posting. Offers will not be made outside of the hiring range.

Reasonable accommodations are available to individual with disabilities during application and/or interview process per the Americans with Disabilities Act. Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply.

The Virginia Department of Emergency Management is an Equal Opportunity Employer.

Contact Information

Name: Human Resources

Phone: (804) 912-7254

Email: Humanresources@vdem.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.