Public Affairs Coordinator

Additional Comp Info: Salary based on experience. Overview:

At PPOSBC, we understand the importance of a well-rounded benefits program and are dedicated to providing you with unique benefits that meet the needs of you and your family. We are proud to offer a range of plans that help protect you in the case of illness or injury including:

• A competitive benefits package including medical, dental, and vision coverage for you and eligible dependents, life insurance, and long term disability.
• Benefits coverage starts after one full month of employment!
• Generous vacation, sick, and holiday benefits!
• Generous 401(k) matching contributions and more!
• To view our detailed benefits guide, please visit our career site at www.pposbccareers.org

Qualifications:

• Associate degree required, Bachelor’s preferred or equivalent relevant work experience required.

• Minimum 1 year of experience in an administrative position preferred.
• Demonstrated knowledge of and interest in women’s reproductive health care and rights.
• Excellent organizational and time management skills.
• Must be able to handle and prioritize varied tasks simultaneously.
• Accuracy and attention to detail essential.
• Strong PC skills (Word, Excel, PowerPoint, Outlook, Internet).
• Ability to relate to diverse communities.
• Excellent verbal communication and written skills.
• Ability to apply commonsense and understanding to carry out detailed written and oral instructions.
• Professional demeanor at all times.

• Strong commitment to quality healthcare and excellent customer service is required.
• Must thrive in a fast-paced, rigorous environment with changing priorities.
• Ability to meet deadlines and work under pressure.
• Must demonstrate high-level computer skills, including Microsoft Word, Excel, and Outlook. Electronic medical records experience may also be required.
• This position requires travel to other sites and locations; if using a personal vehicle to meet this requirement, a valid CA driver’s license and current auto insurance in compliance with the minimum requirements of CA vehicle code are required.
• Abortion patients are cared for at each of our health centers and in part through the administrative, support, and other non-clinical services provided at all PPOSBC locations and by all PPOSBC employees, and supporting these critical services is an essential job duty and fundamental responsibility of all employees.

Responsibilities:

• Coordinate Health Center Donation Program (HCDP) and Advocacy activities, such as staff incentives, Health Center visits, and additional support of HCDP as assigned.
• Responsible for administrative support for the Public Affairs department, such as managing department calendars, scheduling meetings, answering phones, and other day-to-day tasks.
• Assist in tracking, collecting, and processing company-wide staff 501(c)4 timesheets.
• Processes invoices, payments, check requests, and purchase orders related to Public Affairs activities under the supervision of the Public Affairs Sr. Project Manager.
• Responsible for monthly reconciliation of credit card and expense reports. Maintains accurate and organized files of receipts and expense records for the Public Affairs department.
• Assist with the scheduling and advancing of community meetings, including assembling and distributing agendas and meeting materials, correspondence with community partners, and note-taking.
• Coordinate committee meetings, board meetings, and annual board retreats with Community Action Fund Board of Directors, including frequent interface and communication with Board of Directors, under supervision of Public Affairs Sr. Project Manager.
• Plan, organize, schedule, and help support meetings and conference calls for the Public Affairs department, which also includes preparing agendas, taking notes, tracking follow-ups, and ensuring reservations and technical aspects are completed.
• Assist with preparation of presentations, reports, and correspondence for the Public Affairs department, including copywriting, light design work, and proofreading materials for grammar and accuracy.
• Coordinates travel logistics for Public Affairs activities as needed, including travel for Electoral and Legislative Advocacy across the Country.
• Assist with the advance of community outreach activities, special events, and lobbying efforts, including but not limited to coordinating vendor and facility rentals, ordering supplies, and supporting other aspects of event preparation and closure.
• Maintain accurate, up-to-date records and files of community outreach contacts, elected officials, candidates for offices, and other PPOSBC partners. This includes data entry and upkeep on various databases.
• Work in collaboration with other PPOSBC departments and external community partners to coordinate activities that support department goals and projects.
• Perform other duties and special projects as assigned by department heads.

• Other duties as assigned.

Disclosures: Planned Parenthood/Orange and San Bernardino Counties is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, creed, equal pay, age, disability, sex, gender, sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military, veteran status or any other federal or state protected class. We are committed to building and maintaining an inclusive workplace that values diversity, equity, and inclusion. Minimum Salary Range: USD $51,335.00/Yr. Maximum Salary Range: USD $57,638.00/Yr.