Temporary Front Desk and Recruitment Assistant

62 Summer St, Boston, MA 02110, USA
Posted on  

Job Description

Conservation Law Foundation (CLF) is seeking a temporary full-time Front Desk and Recruitment Assistant to fill in for a sabbatical leave. The Assistant will be based in CLF’s Boston, MA office and will work in-person Monday-Friday from 9am-5pm from approximately early June to early September 2024.


What you’ll do


Boston Office Front Desk Management

o  Greet and orient visitors to CLF’s Boston Office

o  Answer and direct phone calls; respond to inquiries

o  Open and distribute mail

o  Proactively solve problems and provide excellent customer service to CLF staff and visitors 


Support CLF Recruitment

o  Provide support to the Recruitment Manager and HR team

o  Schedule phone screens and panel interviews with candidates and CLF staff

o  Become proficient in using CLF’s Applicant Tracking System (ATS) to manage recruiting responsibilities 

o  Using ATS, send candidate communications, including regret notices  

o  Send out calendar appointments with Zoom link and application materials attached. Update calendars as schedules change. 

o  Post and/or advertise open positions on relevant job sites, with an emphasis on reaching diverse candidates. Track posting expenses and submit receipts monthly.

o  Conduct phone screens with candidates and reference checks as requested by HR & Recruitment Manager. Take notes and provide feedback to the HR Manager



Other Responsibilities

o  Send birth, wedding and sympathy gifts to staff as needed 

o  Other special projects and duties as assigned 



What you’ll need


Strong candidates will have the ability to take initiative, solve problems, assess priorities and manage a variety of activities in a fast-paced environment. Qualifications include: 

·      Ability to communicate effectively, both orally and in writing 

·      Ability to work independently, meet deadlines and prioritize workload 

·      Superior customer service skills and ability to build strong relationships 

·      Demonstrates regular attendance and punctuality  

·      Strong computer skills, including with the Microsoft Office Suite (Outlook, Word, SharePoint, Excel, etc.) 

·      Experience with UKG Ready or Applicant Tracking System software a plus  

·      Ability to secure and store confidential information and exercise extreme discretion 

·      Adaptability to fast-paced environment  

·      Strong interpersonal skills 

·      A commitment to diversity, equity and inclusion 

·      Enthusiasm for environmental issues and advocacy is a plus.


Our highest priority is finding the best candidate for the job. Research has shown that people of color and women are less likely to apply for jobs if they don’t believe they meet every one of the qualifications described in a job description. Our hiring process is centered on assessing candidates with various lived experiences. We encourage you to apply, even if you don't believe you meet every one of our described qualifications or have a less traditional background.


About CLF

Conservation Law Foundation (CLF) protects New England’s environment for the benefit of all people. A non-profit, member-supported organization, CLF uses the law, science, and the market to solve the region’s most challenging environmental problems, from climate change to ocean conservation to transportation. Every day, CLF advocates stand up for New Englanders—in statehouses, courthouses, boardrooms, regulatory hearings, and community gatherings—to forge innovative paths to environmental progress and economic prosperity for all in our region. To that end, CLF frequently works with communities of color, and those that are economically or otherwise disadvantaged, which often suffer disproportionately from the impacts of environmental degradation.


CLF is committed to diversity among our staff, volunteers, boards, and membership and creating a positive, inclusive workplace culture where all can thrive.


Salary & Benefits

CLF offers a competitive salary, an extensive benefits plan, and an open and accepting work environment where differences are highly respected. The starting annual salary range for the position is $52,500-$58,000; actual salary will reflect experience and qualifications and be prorated for the temporary period.


We recognize the value of work-life balance and also strive to create opportunities for growth for all employees through professional development.


To Apply


To apply for this exciting position, click on the link below to be directed to an online application where you may upload your application materials.  




CLF considers the health and safety of its staff members and their families, our guests, our visitors, and the community at large to be a top priority. All offers to work, intern, or volunteer with CLF are conditioned on the candidate complying with CLF’s mandatory COVID-19 vaccination policy.