Scheduler

Congresswoman Nikema Williams seeks a Scheduler to maintain the Congresswoman’s official schedule, travel plans, and related records. The ideal candidate is self-motivated, highly organized, personable, dependable, professional, and committed to advancing the member’s priorities. Evening and weekend hours are often required. In addition, the Scheduler must act as a liaison for the Congresswoman with the staff, public, and other Members of Congress. Capitol Hill experience and Georgia ties are a plus.

Essential Job Functions: 

• Prepares the daily schedule for the Congresswoman and distributes copies to the Washington, D.C. and district office;
• Prepares detailed itineraries and memos for the Congresswoman, including important numbers, locations, guest background and contact names;
• Prepares monthly projected schedules for the Congresswoman;
• Briefs the Congresswoman on all scheduling activities and requests of the Washington, D.C. and district office;
• Schedules all staff meetings and briefings involving (with or for) the Congresswoman;
• Coordinates scheduling of press, interviews, radio and television time with the Press Secretary/Communications Director;
• Coordinates photo opportunities with constituents and/or for major events;
• Makes reservations for the Congresswoman air travel, ground transportation, and lodging;
• Submits vouchers for travel and expense reimbursement to the staff member/contractor responsible for submitting office bills for payment;
• Reviews the Congresswoman’s mail and invitations;
• Responds to all invitations, either by written correspondence or by personal telephone call;
• Maintains files of all invitations that have been declined, accepted, or that are tentative/pending;
• Ensures that the Congresswoman is provided with briefing materials for each event by coordinating with event participants and the appropriate legislative and/or district staff;
• Monitors the Congresswoman’s incoming telephone calls, takes messages, and returns calls as requested;
• Places outgoing calls for the Congresswoman and maintains a record of calls;
• Maintains the Congresswoman’s files, including notes, correspondence, and all information relating to travel;
• Acts as a liaison for constituents and other individuals when they visit the Congresswoman;
• Acts as a liaison between the Congresswoman and other Members, committee staff, White House, and government offices and agencies to arrange for the Congresswoman attendance at meetings or to coordinate travel plans;
• Maintains a good working relationship with the Congresswoman, Chief of Staff, District Director, staff, and constituents;
• Works well under pressure and handles stress;
• Works a flexible schedule including long hours, nights, and weekends; and
• Performs other duties as assigned.

Applications: To apply, send a resume to ga05nwrb@mail.house.gov with “Scheduler” in the subject line. Applications will be accepted until the position is filled. The office is an equal opportunity employer and does not discriminate based on race, ethnicity, color, religion, sex, national origin, age, family status, military status, disability, gender identity or expression, or sexual orientation.