Job Description
Position: Director, Grants
Management and Compliance
Reports to: President & CEO
Status: Full-Time/Exempt
Location: Arlington, Virginia
Job Overview: This position is
responsible for overseeing and managing ECDC’s grant compliance responsibilities,
providing oversight to affiliates' grant finances, and leading the ECDC Grants Management
Specialists. The staff provides grant policies, regulations, and compliance
training to ECDC affiliates, and completes other tasks as assigned. This person
brings a thorough understanding of the Uniform Guidance (2 CFR. Part 200), strong
leadership, finance and project management, team management, training, and
mentoring skills, and is able to establish and meet deadlines and work
independently and cooperatively with team members.
KEY RESPONSIBILITIES
Grants Management and Affiliate Finance Oversight
·
Drafts, reviews,
and revises a variety of contracts including, but not limited to, subcontracts,
sub-awards, and independent contractor agreements.
·
Provides affiliate budget oversight to ensure that the day-to-day operations
are conducted in accordance with grant contract agreements and relevant
laws including Uniform Guidance (2
CFR Part 200).
·
Approves and signs-off monthly affiliate program expense reports in
collaboration with Associate Directors for pragmas and the Grants Management
team.
·
Understands affiliate program expense reports to remain familiar with
program fund allocations and to ensure all transactions comply with ECDC
financial policies, producers, and subcontract agreements.
·
Uploads/downloads
federal awards, amendments, and continuation applications in various federal
online systems such as GrantSolutions, Grants.gov, and other platforms.
·
Supports
organization-level anti-fraud strategy by providing analysis, donor regulations
guidance, and disallowance determination, especially as related to
sub-grantees.
·
Assists in the completion
of programmatic and financial reports for funders as required.
·
Collaborates with
program and finance staff to ensure the closeouts of awards are processed in a timely
manner and according to funder requirements.
·
Conducts regular
programmatic audits to ensure quality in service provision and fulfillment of
financial documentation requirements.
·
Engages in agency-wide activities and initiatives including all-staff
meetings, working groups, and implementation
of strategic initiatives, as needed.
Training and Technical Assistance
·
Provides
ongoing training to increase ECDC’s HQ program and finance team knowledge of
and compliance with donor regulations, Uniform Guidance (2 CFR Part 200), as
well as ECDC’s internal policies and procedures.
·
Provides
oversight, mentoring, and support to ECDC’s HQ program team to ensure the team
is able to meet its goals and responsibilities.
·
Manages the systemization of
new/revised donor regulations and ensures departments affected by changes are
informed in a timely manner.
·
Develops
and manages a “Grants Compliance Help Desk or FAQ” function/platform for ECDC
affiliates.
·
Oversees in-house training on grant
compliance regulations for ECDC HQ and affiliates, promoting consistent and
ongoing knowledge sharing.
Grants Management Staff Supervision
·
Develops
and works with HR to post staff job announcements and job descriptions,
conducts interviews, and recommends hiring of new grants management staff;
ensures staff are on board and receive the necessary training.
·
Supervises
and coaches staff, including assigning and overseeing job duties, sets and
adjusts priorities, and prepares timelines for completion of work.
·
Establishes
guidelines and performance expectations for staff, assesses performance goals
and activities, and completes formal job performance reviews and evaluations;
recommends staff promotion, and salary adjustment, as necessary.
·
Manages
staff time, approves and signs staff time sheets, and PTO requests.
QUALIFICATIONS
AND EXPERIENCE
·
Bachelor’s Degree in Accounting,
Finance, or equivalent
work experience in grants/contracts management.
·
In-depth
knowledge of financial report tracking and monitoring.
·
Knowledge
of accounting procedures, generally accepted accounting principles (GAAP),
financial management, and analysis.
·
Knowledge
of the Uniform Guidance (2 CFR Part 200), laws, regulations, policies, and
procedures governing the administration of federal grants, cooperative
agreements, and other awards.
·
Knowledge
of internal grants management procedures and the ability to interpret internal
grants management policies and procedures.
·
Ability
to analyze documents to ensure all legal and regulatory requirements are met,
identifying missing information, revising documents to meet regulatory and
other requirements, and recommending changes to agreements.
·
Ability to work with minimal
direction to initiate activities and identify organizational needs related to
responsibilities.
·
Experience in staff supervision and
management.
·
Excellent interpersonal and
communication skills and the ability to maintain effective and satisfactory
working relationships with people from diverse cultures across all levels of
the organization.
·
Superior analytical skills,
attention to detail, and strong work ethic.
·
Ability to maintain the confidentiality
of financial and other sensitive information.
·
Commitment to the mission, vision, and values
of ECDC.
·
Capacity to work under pressure,
prioritize multiple tasks, and meet inflexible deadlines.
·
Proficiency in computer software
particularly Microsoft Outlook, Excel, Access, Word, and accounting software
packages.