Communications Assistant

The Association of American Universities, an association of America’s leading research universities, seeks applications for the position of Communications Assistant. This position reports to the Vice President for Communications and other members of the communications department.

The Communications Assistant provides executive and constituent support. The assistant is responsible for maintaining a working knowledge of the supervisors’ portfolios to answer inquiries, respond to internal and external requests, and provide comprehensive administrative support. Tasks include calendar, email, and travel management; drafting and editing correspondence; and conducting research. Applicants must have experience with complex travel management; be detail-oriented with strong organizational skills; and exhibit excellence in judgment, problem solving, and critical thinking skills. Applicants should have strong technical expertise in Microsoft Word as well as other Office 365 programs, including OneDrive and SharePoint, as well as Zoom.

The assistant serves as the primary administrative liaison between the communications team and other AAU departments. The assistant helps plan meetings and webinars and has specific coordination and communication responsibilities relating to AAU’s Public Affairs Network (PAN), the PAN Steering Committee, and the PAN online community. The assistant will contribute to writing digital media content for different mediums including social media, AAU’s website, and online communities. The assistant tracks records in AAU’s association management system, sends out mass emails to constituent groups, assists in posting content on AAU’s website, and helps monitor AAU’s general media inquiries email box. Applicants should have experience working with membership organizations or other constituents. Applicants must have experience using website content management software and email distribution programs. Applicants with experience with Salesforce Marketing Cloud (or Pardot), a media monitoring tool (such as Meltwater), and proficiency with software related to digital media and online communities are preferred.

To read a more detailed list of job duties, please click here.

Applicants will ideally: (1) possess exemplary written and oral communication skills; (2) have strong interpersonal skills and a positive, professional attitude; (3) have strong time-management and organizational skills; (4) have a proven record of working effectively and collegially; (5) demonstrate the ability to succeed in a dynamic, fast-paced work environment involving many individuals with different backgrounds and interests; and (6) have advanced technical skills and a desire and proven ability to learn new technologies.

Applicants with an associate’s or bachelor’s degree are preferred. Applicants must have one to three years of applicable experience demonstrating strong executive administrative support skills. Prior work experience in a non-profit and/or an academic environment is preferred. Applicants must be currently authorized to work for any employer in the United States. By the date of hire, applicants must reside within the Washington D.C. metropolitan area.

AAU offers a competitive salary and excellent benefits such as robust health and dental coverage, retirement savings, commuting and phone stipends, tuition reimbursement, and professional development resources. This position is classified as an hourly, non-exempt position. AAU is an equal opportunity employer.

To be assured of full consideration, please send a cover letter, resume, salary requirements, and where you found this listing by August 20, 2021 to:

Email: jobs@aau.edu (Please reference Communications Assistant)

Roxanne Murray, Vice President for Administration

Association of American Universities

1200 New York Ave, NW, Suite 550

Washington, DC 20005