Convention + Event Coordinator

Phoenix, AZ 85067, USA
Posted on  

Job Description

Position/Role

As a strong project manager, relationship builder, and organizer, the ADP Convention and Event Coordinator will support the entire ADP staff and the Arizona DNC Delegation in preparation and throughout the Delegation Selection Process and National Convention.


Additionally, the Convention and Event Coordinator will serve as the event operations lead for other ADP HQ marquee events, including but not limited to Hall of Fame, Fall Gala, and Election Night Watch Party.


It is expected that the Convention and Event Coordinator will work in close partnership with the Operations, Party Affairs, Volunteer Engagement, Finance, and Political departments to ensure successful events, including convention, experience for staff, principles, and attendees.


The Convention + Event Coordinator reports to the Executive Director.


Salary Range

$65,000-$75,000/year


Essential Job Functions

Delegate Selection + Convention

  • Work with the Chair of the Delegate Selection Committee, Equity Committee Chair to support the Delegate Selection Process

  • Establish relationships with the State Convention members and ensure they are clear on their roles and responsibilities

  • Work with the Credentials Committee to ensure the Delegate Selection Plan is followed and interpreted correctly

  • Serve as the project manager for the May State Convention, April Congressional District Elections

  • Serve as the project manager for the Delegation?s Chicago experience including travel, logistics, credentials & events

  • Build relationships with our current DNC members, elected officials, principles are included in all information


Other Events

  • Serve as the lead for event operations, overseeing all aspects from concept to execution.

  • Collaborate with internal teams to develop and implement event strategies that align with ADP objectives.

  • Ensure seamless coordination of logistics, including venue selection, catering, entertainment, and technical requirements.

  • Other duties as assigned.


Interdepartmental Support + Engagement

  • Closely work with the Party Affairs and Volunteer Engagement Departments to coordinate with Delegate Selection Committee and inter-party leaders

  • Closely work with the Finance Department to develop sponsorship packages and event execution

  • Closely work with the Political Department to work with principle stakeholders

    • Ensure Translated materials are available

    • External Partners are invited to the experience

  • Closely work with the Communications Department to develop materials, execute media prep for Chair and delegates

  • Collaborate on budget management, ensuring cost-effectiveness and adherence to financial guidelines.

  • Provide support and coordination for events organized by different departments


Expected Outcomes

  • Engage meaningfully with every County and Legislative District Committees to ensure they are engaged and aware of the delegate selection process, convention plans, and ADP marquee events

  • Build relationships with Democratic-aligned organizations to ensure they are engaged and aware of the delegate selection process, convention plans, and ADP marquee events

  • Work closely with the ADP Party Affairs, Volunteer Engagement, Finance, Communications and Political Departments

  • Create a Convention Debrief document that can be passed along to future ADP leadership

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