Manager of Institutional Giving

PARK AVENUE ARMORY 

Part American palace, part industrial shed, Park Avenue Armory is dedicated to supporting unconventional works in the visual and performing arts that need non-traditional spaces for their full realization, enabling artists to create, students to explore and audiences to experience epic and adventurous presentations that cannot be mounted elsewhere in New York City. Park Avenue Armory provides opportunities for employees to enrich and develop their love of the arts while contributing their specific skills, expertise, and talents. www.armoryonpark.org

POSITION SUMMARY

The Manager of Institutional Giving is part of a two-person institutional giving team responsible for raising approximately $2.5 million in annual support. The role primarily manages a shared portfolio that includes large traditional foundations, city, state, and federal government agencies, and family foundations. The Manager of Institutional Giving is responsible for expanding and strengthening the Armory’s foundation and government giving by cultivating and stewarding new and existing partnerships that will result in increased funding for the organization while assisting with other institutional giving fundraising priorities as needed. The Manager of Institutional Giving reports to the Director of Development and works closely with the entire Development Department.

Due to the nature of this role and interaction with staff across the organization, this is a fully on-site and in-person role.

RESPONSIBILITIES

Grants Management

• In collaboration with the Institutional Giving team, manage a core portfolio of foundation supporters in the $5,000 to $100,000 range, including assisting with writing and editing proposals, reports, application materials, budgets, and other communications.
• Administer active grants with attention to financial and narrative reporting, donor recognition, and other grant terms.
• Assist Programming, Education, and other departments in the management of grant-funded projects, including both program and budget components, and ensure compliance with grant requirements. 
• Maintain the institutional giving calendar in Tessitura with a high level of accuracy, ensuring that deadlines are met.
• Acquire and maintain detailed knowledge and understanding of the organization, its mission, and programs to develop persuasive materials for new and existing donors. 
• Perform other grants management duties as needed and assigned.

Partner Stewardship

• In collaboration with the Institutional Giving team, manage the Armory’s Season and Program Sponsorships, including benefits fulfillment, employee engagement, monthly communications, invitations, ticketing, marketing activations, event planning, renewal, and new contract development.
• Steward partner relationships, including tracking and reporting on deliverables, issuing invoices and acknowledgments, informing contacts on key institutional and program news, and fielding requests from partners and their employees on a regular and timely basis.
• Support Amory leadership with relationship management and establish personal direct engagement with foundation officers and major donors. 
• Play a key role in identifying and researching funding opportunities for artistic programs, education programs, benefit events, patron programs, and capital gifts, including assisting in meetings with potential donors, preparing proposals, grants, and in-kind support, and assisting in preparing visually compelling decks for institutional funders. 
• Support the donor experience at development events and programs as needed.
• Support the Armory’s government relations efforts with city, state, and federal elected officials and legislative staff. 
• Perform other partnership management and stewardship duties as needed and assigned.

Administration and Database

• Help manage the institutional giving portfolio in Tessitura, including funder records, reporting, contact information, deadlines, and tasks.
• Manage physical and digital institutional giving files, records, and documents.
• Support the processing of incoming payments through tracking management, including preparing and sending gift acknowledgments. 
• Assist in managing funder crediting and working with the Marketing team to ensure sponsor/funder visibility in all Armory materials.
• Perform other administration and database duties as needed and assigned.

SKILLS & QUALIFICATIONS  

To perform this job successfully, an individual must be able to perform each essential function to a high professional standard. The requirements listed below are representative of the knowledge, skill, and/or ability required. A successful candidate will meet many of these requirements and have the desire and capacity to learn the rest on the job.

• Experience in writing effective grant applications/proposals and knowledge of the New York City funding community. 
• Proven record of securing significant grants and stewardship of fundraising relations. 
• Experience working with budgets and compiling financial information to create funder reports. 
• Superior communication skills, written and verbal, with the ability to form clear, structured, articulate, and persuasive proposals. 
• Demonstrated ability to take initiative, and proactively manage multiple projects and priorities with concurrent and changing deadlines.
• Experience using research resources to identify grant-making prospects and funding opportunities. 
• Entrepreneurial skills in developing cultivation strategies and presentation materials.
• Excellent administrative and organizational skills, with strong attention to detail.
• Understanding of database management, knowledge of Tessitura, or similar database knowledge a plus.
• Strong proficiency in the Microsoft Office suite, including Outlook, Word, Excel, Teams/Sharepoint, and PowerPoint, as well as in internet research. 
• Some evening and weekend work is required.
• Armory employees work onsite during weekday office hours.
• COVID guidelines: The health and safety of our community is the highest priority. As such, Park Avenue Armory requires all newly hired staff members and freelancers to be fully vaccinated with an FDA-authorized and/or approved COVID-19 vaccine, including a booster when eligible. Requests for reasonable accommodations for medical, religious, or other reasons will be considered in accordance with applicable law.

EDUCATION & EXPERIENCE

• 3+ years of experience in fundraising, with a preferred background in foundation and/or government giving at a cultural institution, preferably a performing and/or visual arts organization. A personal interest in arts and culture a plus.
• A bachelor’s degree is desirable or the equivalent combination of experience sufficient to successfully perform essential functions of the job.

COMMITMENT TO DIVERSITY, EQUITY & INCLUSION

Research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job posting describes you, then please apply for this role.

Park Avenue Armory provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.

APPLICATION INSTRUCTIONS

Please submit a resume through ADP Workforce Now and upload a cover letter as an additional document.