Administrative Coordinator

United States
Posted on  

Job Description

Job Title: Administrative Coordinator 

Location: Remote, must be available to work Eastern time

Reports to: Special Assistant

Salary: $50k - $65k

What Does America Achieves Do?

America Achieves helps communities create Good Jobs Economies and become “proof points” of inclusive economic and opportunity. By 2030, we will help one million historically-disadvantaged and underserved people secure the skills necessary to gain and access good jobs.

Over more than a decade, America Achieves has refined a results-oriented model to make an impact on some of the most pressing challenges facing our nation.

One recent example is Accelerate, a national tutoring initiative designed and incubated by America Achieves to address the educational impact of the COVID-19 crisis. In addition to raising initial funding for Accelerate and recruiting a stellar leadership team, America Achieves designed the initiative to drive student impact in “proof point” districts and states that leverage the existing evidence base on high-impact tutoring, further build that evidence base, invest in innovative solutions to key barriers, and shape the actions of key partners needed to embed effective practices into the fabric of public education at large scale and for the long term.

Another recent example is America Achieves’ key role in historic place-based public policies, including playing a central role in designing the $1B Build Back Better Regional Challenge (BBBRC) and the $500M Good Jobs Challenge (GJC), and our success championing $500M in funding for the Regional Technology and Innovation Hub (Tech Hub) program. America Achieves now supports regions across the nation in applying for and implementing their strategic plans to advance inclusive economic growth and opportunity for their communities.

What will an Administrative Coordinator do at America Achieves?

As America Achieves enters a period of organizational growth, we are looking for an Administrative Coordinator to support the CEO’s Special Assistant with administrative tasks. You might be an ideal candidate for this position if you have a track record of being detail-oriented and a clear and proactive communicator.

The Administrative Coordinator’s primary responsibility is to support the CEO’s Special Assistant to ensure the success and productivity of our CEO. This will require a combination of administrative tasks such as task management, calendaring, travel bookings, event planning, and other various tasks as needed. 

Critical to the Administrative Coordinator’s success will be a strong mission-driven and customer-service orientation, as well as comfort with and preference for working in start-up environments requiring flexibility, adaptability, and patience.


Roles and responsibilities: 

  • Assist the Special Assistant in preparing the CEO’s daily briefing memo – including updates across priorities, asynchronous questions, prioritized action items and recommended next steps, and agenda items and documents for the next day’s meetings.
  • Support the Special Assistant with inbox management and scheduling, including notifying Special Assistant of calendar changes, identifying conflicts, resolving last-minute requests, and tracking deadlines
  • Support the Special Assistant to ensure that the CEO is proactively prepared for internal and external meetings and commitments – including any necessary preparation and follow-up.
  • Complete necessary administrative and logistical tasks – including reserving and outlining complex and detailed travel itineraries and expense reports.
  • Support special projects that advance the organization’s goals – including but not limited to event and retreat logistics planning and communications
  • Additional tasks as assigned by the Special Assistant or CEO


Qualifications

  • A bias towards action, problem-solving, and solutions – demonstrated by a disposition to anticipate questions and challenges that are then resolved proactively
  • Detail-oriented: must be able to complete tasks with a high degree of accuracy and efficiency
  • Organized: must be able to handle a large volume of work each day and stay focused in a fast-paced and changing environment
  • Effective communication: must be able to interact effectively and concisely with a wide range of audiences
  • Previous scheduling experience or other roles involving executive support
  • Experience in environments that require agility and flexibility such as on a campaign or in a start-up
  • A superior level of professional maturity – demonstrated by a positive, forward-looking attitude; a service orientation; self-motivation, and self-agency
  • A high degree of flexibility and adaptability
  • Experience getting and giving direct feedback
  • A mission-first orientation – demonstrated by a strong commitment to helping others
  • Customer-service orientation and strong interpersonal skills – treating internal and external colleagues as customers deserving rapid responses, warmth, respect, and support.


In lieu of a cover letter, all applications should respond to the following prompt:


You are starting your workday and have three emails in your inbox. Please list the order you would respond to the emails and why you chose that order. 

  1. Subject: Dinner with [CEO] tomorrow? | Sender: The organization’s top funder 
  2. Subject: Rescheduling today’s meeting | Sender: CEO’s old colleague
  3. Subject: Agenda to send to [CEO] for 12 PM meeting | Sender: Internal Team Lead


To apply, send your resume and answer to the above prompt as a single PDF to careers@americaachieves.org with the subject line “[Last Name] Administrative Coordinator Application.”


America Achieves is committed to creating a diverse environment and is proud to be an equal-opportunity employer. We are committed to maximizing the diversity of our organization, as we want to engage all those who can contribute to this effort. All qualified applicants are encouraged to apply.