Position: Program Coordinator,

Preferred Communities Program

Reports to: Associate Director

of Community Integration Programs

Status: Full-Time/Exempt

Location: Arlington,

Virginia

Job Overview: The Program

Coordinator will provide day-to-day oversight of ECDC’s Preferred

Communities (PC) program activities under the Afghan Supplemental

Appropriations (ASA) funding. The position tracks clients served under the PC

ASA funding, reviews affiliate reports; and works closely with the grants

management specialists and the associate director to process affiliate monthly

financial reimbursement requests. Leads and/or coordinates training and

technical assistance, desk monitoring, periodic check-ins, and monthly and

quarterly calls with affiliate staff, supervises program staff under the PC ASA

funding, prepares PC ASA-related program reports; participates in ECDC and ORR

calls and meetings, and performs other duties as assigned.

KEY RESPONSIBILITIES

Program Coordination and Oversight

Reviews and

refines ORR’s PC ASA

program policies and materials that can be adapted and used by ECDC affiliates.

Provide additional training to the ECDC affiliate network on ECDC’s PC ASA program

policies and subject matters.

Plans for and facilitates monthly

meetings with affiliates implementing PC ASA funds to share experiences and

address challenges.

Documents lessons learned and

challenges from program implementation.

Ensures early identification of risks

affecting the implementation of

PC ASA funds and proposes solutions based on a national

context.

Analyze data

collected for reports, share findings, and make recommendations to improve program

implementation.

Oversees affiliate monitoring plans and schedules;

reviews/edits affiliate monitoring reports and records of recommendations, and

corrective actions.

Participates in working group meetings,

training, and other learning opportunities to improve knowledge integration of

Afghans and shares resources with ECDC’s network.

Assists with

writing reports concerning PC ASA fund activities, achievements, and challenges.

Reviews quarterly

narrative reports from affiliates and compiles client data.

Attends meetings,

participates in working groups,

and performs other duties as assigned.

Affiliate Budget Management

Monitors affiliate monthly finance reports,

in coordination with grants management specialists, to ensure costs are

allowable and proper documentation is received by affiliates.

Submits

to the Gaps Services Manager invoices and fund requests for affiliate

reimbursements, verifying that all data reconciles.

Staff Supervision

Supervises

program staff, including assigning and overseeing job duties, setting and

adjusting priorities, and preparing timelines for completion of work.

Approves

and signs staff time sheets and PTO requests.

Provides

and/or coordinates training and cross-training for new and existing staff.

QUALIFICATIONS AND

COMPETENCIES

Bachelor’s degree required.

At least 3 years of relevant work experience in the related services

field.

Experience in staff supervision and

mentoring.

Experience designing and providing training

and technical assistance required.

Excellent

English verbal and

written skills and demonstrated success working and communicating

effectively in a multicultural environment and with limited English speakers.

Knowledge of domestic refugee

resettlement, community

sponsorship, overseas refugee

processing, or refugee and immigration

policy issues preferred.

Strong organizational skills with the ability

to juggle multiple tasks, set

priorities, effectively manage

time, and meet deadlines; strong attention to detail.

Proven ability to contribute independently

and as a team member,

take initiative, and follow

instructions.

Excellent problem-solving skills and the

ability to prioritize tasks and manage

time effectively.

Proficiency in Microsoft

Office applications and ability to navigate

databases.

Proficiency in

more than one language desired.

Must be legally authorized to work in

the United States.

Must pass a background check.