Job Description
General Responsibilities:
- Oversee the day-to-day financial operations of The Chiles Academy for all programs operated by the corporation. These duties include purchasing & procurement, invoicing, professional travel arrangements, cost allocations among programs, preparation of deposits, communicating with vendors, inventory control, licensing, grant writing, and filing of required federal, state, and district reports in a timely manner
- Present monthly reports (compiled by an outside CPA firm) to the Board of Directors and the School District of Volusia County
- Provide independent auditing agency full access to all financial documentation for annual audits
- Maintain a chart of accounts to accurately track and reflect revenues and expenditures
- Payroll administrator responsible for reporting hours, accumulated leave, paid time off, and health insurance needs to the corporation’s PEO semi-monthly
- Acting School Food Services Director for the National School Lunch Program at The Chiles Academy (training will be provided)
- Monthly reconciliation of accounts with all financial institutions and reconciliation of individual grant awards
- Annual budget preparation with regular reviews and adjustments provided to the board as necessary
- Maintenance of salary schedules for employees that reflect their levels of responsibility, certifications, training, and education
- Primary contact for major facilities projects
- Oversee appropriate and secure disposition of expired confidential records according to local state, and federal laws
- Ensure that personnel records are maintained and stored in a confidential manner
- Assure/assist in general maintenance and security of facility
- Attend meetings, trainings, and appropriate professional development activities
- Other duties as assigned
Written Documentation
- Grant writing as needed with creation of budgets appropriate to the terms of the grant
- Complete all required documentation in a timely manner
- Maintain all source documents for backup of accounting and payroll data
- Maintain accurate employee attendance records including requests for personal leave
- Communicate in a timely fashion with Volusia County School District HR department when employees are hired and when they leave
- Create Action Notices for employee wage, salary, or status changes and submit to the PEO as needed
Minimum Requirements
- Bachelor’s Degree
- Degree in accounting or mathematics preferred
- Must pass drug screening and background clearance through Volusia County Schools
- State of Florida Teacher Certification a plus but not required
Knowledge, Skills, and Abilities
- Proficient with Quick Books and Microsoft Office (Including Word, PowerPoint, Excel, and Publisher)
- Knowledgeable about Red Book Financial Reporting for line item control of revenues & expenditures
- Must have exceptional decision-making and problem-solving abilities
- Must be impeccably organized
- Background with child care and/or school business procedures a plus
- Bilingual English/Spanish skills highly desirable
- Ability to respond appropriately to an emergency or a crisis according to the school safety plan
Pay Scale & Benefits
- Starting pay $22/hour depending on qualifications
- Generous benefits package including health, life, supplemental, & disability insurance
- Semi-monthly pay with “level” paychecks available to avoid seasonal fluctuations due to school breaks and closures
- Two weeks Paid Time Off (PTO) per fiscal year and five paid holidays
- On-site child care available
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