Executive Coordinator - Policy, Advocacy, and Capital Projects

Position Overview:

We are seeking a highly organized and proactive Executive coordinator to provide comprehensive administrative support to the Executive Director while engaged in policy development, advocacy initiatives, and capital campaigns. The successful candidate will play a critical role in ensuring the seamless operation of our organization's leadership, enabling them to focus on driving impactful change in the realms of policy, advocacy, and fundraising.

Key Responsibilities:

• Administrative Support:
• Manage the executive's calendar, schedule appointments, and coordinate meetings, ensuring optimal time management and efficiency.
• Prepare and organize documents, presentations, and reports for internal and external distribution.
• Handle travel arrangements, accommodations, and other logistical details for executive team members.
• Communication and Correspondence:
• Manage executive communication, including emails, phone calls, and written correspondence.
• Draft and edit documents, speeches, and communications on behalf of the executive.
• Ensure timely and professional responses to inquiries and requests. Nonprofit Functions:
• Uphold the mission, values, and ethical standards of the organization, demonstrating a commitment to social justice, equity, and inclusivity in all aspects of project work.
• Ensure compliance with relevant nonprofit regulations and reporting requirements, maintaining transparency and accountability in project activities and financial management.

Project Oversight and Coordination:

• Oversee the entire lifecycle of special projects from conception to completion, ensuring adherence to timelines, budgets, and organizational objectives.
• Develop comprehensive project plans outlining tasks, timelines, and resource allocation, and regularly monitor progress to identify potential bottlenecks or deviations.
• Serve as the primary point of contact for project stakeholders, providing regular updates, addressing concerns, and soliciting feedback to ensure alignment with expectations.

Policy and Advocacy Support:

• Assist in the research and compilation of information related to policy issues and advocacy initiatives.
• Monitor legislative developments, draft summaries, and prepare briefs to keep the executive team informed and prepared for engagements.
• Coordinate meetings with stakeholders, policymakers, and advocacy groups.

Qualifications:

• Bachelor's degree in a relevant field or equivalent experience.
• Proven experience as an executive coordinator or in a similar administrative role.
• Strong organizational skills with a keen attention to detail.
• Excellent written and verbal communication skills.
• Familiarity with policy issues, advocacy strategies, and capital campaigns is a plus.
• Proficiency in office software (e.g., Asana, Google Workspace).
• Ability to handle sensitive information with confidentiality and discretion.

Attributes:

• Proactive and solution-oriented mindset.
• Ability to multitask and prioritize tasks effectively.
• Strong interpersonal skills and the ability to work collaboratively.
• Adaptable to a fast-paced and dynamic work environment.
• Passion for social change and commitment to the organization's mission.

If you are a highly motivated and organized professional with a passion for making a positive impact through policy, advocacy, and nonprofit projects we encourage you to apply for this exciting opportunity.

Job Types: Full-time, Temporary

Pay: $29.00 - $34.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person