Event Planning Coordinator

The Fund for Public Health in New York City (FPHNYC) is a 501(c)3 non-profit organization that is dedicated to the advancement of the health and well-being of all New Yorkers. To this end, in partnership with the New York City Department of Health and Mental Hygiene (DOHMH), FPHNYC incubates innovative public health initiatives implemented by DOHMH to advance community health throughout the city. It facilitates partnerships, often new and unconventional, between government and the private sector to develop, test, and launch new initiatives. These collaborations speed the execution of demonstration projects, effect expansion of successful pilot programs, and support rapid implementation to meet the public health needs of individuals, families, and communities across New York City.

PROGRAM OVERVIEW

The Bureau of Alcohol and Drug Use Prevention, Care and Treatment (BADUPCT) works to close gaps and reduce overall morbidity and mortality related to alcohol and substance use among New Yorkers. BADUPCT develops, implements, and evaluates interventions and prevention strategies through contracting of treatment, recovery, and support services; policy analysis and development; epidemiology and surveillance; dissemination of treatment and management guidelines; harm reduction initiatives; public and provider outreach and education; and community involvement and interagency collaboration. The Bureau amplifies the voices of those most impacted and focuses on inequitable structural, social, service, and communication factors that drive disparities.
The Research and Surveillance unit conducts alcohol- and drug-related surveillance, program evaluation, and research, maintains databases, designs research protocols, produces reports, writes scientific articles for peer review journals, and facilitates program and policy development.
This position will be funded through the Overdose Data to Action (OD2A) LOCAL grant, via a cooperative agreement with the Centers for Disease Control. This position is housed at the New York City Department of Health and Mental Hygiene in Long Island City.

POSITION OVERVIEW

The Event Planning Coordinator will assist in the planning, promotion, and execution of summer outreach events, Overdose Awareness Day, and Recovery Month. The position is part of a busy Bureau that works closely with marginalized communities, including and not limited to people who use drugs (PWUD) and people experiencing homelessness. The coordinator will work closely with the Bureau of Alcohol Drug Use Prevention Care and Treatment (BADUPCT) staff, syringe services programs, community-based organizations, and community partners.

RESPONSIBILITIES

• Directly support BADUPCT staff in event planning and promotion
• Manage administrative tasks and logistics, including but not limited to developing draft flyers, emails, meeting agendas, scheduling meetings, calling event partners
• Attend outreach events in all five boroughs in June and remain on-call for day of support
• Assist on-site during community events and act as main point of contact
• Support the assembly of outreach materials such as naloxone kits, fentanyl test strip kits, and backpacks
• Making and tracking supplies for all events including managing invoices, storage, and transportation of supplies

QUALIFICATIONS

• Experience planning or coordinating events of a variety of sizes
• Proficiency in Microsoft Office suite
• Experience managing multiple tasks simultaneously and managing projects
• Ability to work in multicultural settings with racially, ethnically, and socioeconomically diverse populations
• Ability to work independently and as part of a team
• Excellent interpersonal, organizational, written and verbal communication skills
• Comfortable communicating by phone, email, virtually, and in-person
• Ability to work in the community and travel as required
• This position requires the ability to stand for long periods of time and work in outdoor environments

SALARY AND BENEFITS
This position will be hired through a staffing agency. Full-Time Temporary Position (approximately 5 months). Compensation for the position is hourly, with a rate up to $25/hour commensurate with experience.
April 2025 – August 2025
Full time (35 hours a week)
Monday to Friday 9 am – 5 pm with occasional weekends in June
All new hires must be vaccinated against the COVID-19 virus unless they have been granted a reasonable accommodation for religion or disability. If you are offered employment, this requirement must be met by your date of hire, unless a reasonable accommodation for exemption is received and approved by the hiring agency.

RESIDENCY REQUIREMENT

You must live in the New York City Tri-state area (NY, NJ, CT) to be considered for a position at FPHNYC.

TO APPLY
To apply, submit a Resume, including how your experience relates to this position.
Applications without a resume will not be considered. Applicants who best match the position needs will be contacted.

The Fund for Public Health in New York City is an Equal Opportunity Employer and encourages a diverse pool of candidates to apply.