Job Description
Associate Communications Officer
University Job Title
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Searchable Job Family
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Work Location
Worksite Address
New Haven, CT 06510
Work Model
Position Focus:
Supports the organization of project and department meetings with the Vice President of Facilities, Campus Development, and Sustainability; University Architect; AVP’s; directors, planners, and project managers to assess upcoming presentation and communication requirements.
Supports the design, preparation, printing, and distribution of mailings for the Corporation presentation packets and Yale Facilities communications (newsletters, department-specific communications, website improvements, etc.).
Coordinates with Capital Finance and Budget Office staff to ensure consistent project financial reporting/tracking and coordinates the creation of Memoranda of Understanding (MOU). Maintains the electronic archive system for MOUs and similar project approval documents.
Assists with the creation, design, and maintenance of electronic databases for planning studies, tracking reports, and data from a variety of other sources such as cost metrics and benchmarking. Assists with interpretation of data and development of graphs, charts, analyses, and schedules to be used in presentations at all levels of the university.
Supports the development and coordinates digital imagery to be included in Yale Facilities presentations to high-level review committees, including electronic slideshows and hard copy texts, graphics, and photographs. Coordinates consultant photographers or personally photographs buildings/sites. Edits photos for presentations and other communications purposes. Reviews and selects imagery appropriate to convey specific project narratives in alignment with the university’s brand and licensing guidelines. Coordinates the timely receipt of materials and reviews all materials for graphic/digital compatibility when incorporating into master Yale presentations formats.
Supports the distribution of this material to Yale and non-Yale stakeholders.
Supports the design and maintains the graphical identity and standards of Yale Facilities with materials available for use by all Facilities departments. Develops and coordinates content to promote Yale Facilities activities and initiatives both internally within Facilities departments, and externally within the university community.
Assists in the maintenance of institutional relationships at Yale and related partnerships with contractors, consultants, and media where required.
Supports the collection process and distribution of Yale Facilities-related media mentions, field requests for media placements in Yale and non-Yale communications/editorial products. Offers consultation to colleagues identified as spokesperson(s) for media requests.
In partnership with the Communications Officer, guides the projects and efforts of student interns, as needed.
Writing samples required as part of the interview process.
Essential Duties
Required Education and Experience
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Preferred Education, Experience and Skills:
Drug Screen
Health Screening
Background Check Requirements
COVID-19 Vaccine Requirement
https://covid19.yale.edu/health-guidelines
Posting Disclaimer
EEO Statement:
University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
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