Program Officers, Preferred Communities Program

Position Title:                                                            Program Officer,

Preferred Communities Program

Department:                                                              Refugee Resettlement and Integration

Department/Division:

                                  Community Integration Programs

Number

of Positions Needed:          Three (3)

Reports to:                                                                 PC Program

Coordinator

Status:                                                                                    Full-Time/Exempt

Location:                                                                                Arlington,

Virginia

About ECDC: ECDC is a

non-profit, community-based organization headquartered in Virginia and founded

in 1983. ECDC became a refugee national resettlement agency in 1991 and has

since resettled more than 78,000 individuals in the U.S. Currently, ECDC has a

network of 26 local resettlement sites that resettle refugees, Afghans, and

Ukrainian parolees. Of these, six are ECDC’s branch offices, while the

remaining are independent, ECBO affiliates. ECDC has decades of experience

conducting outreach and engagement with local ethnic communities throughout the

country, delivering structured training and technical assistance, cultivating

supportive relationships among host communities, monitoring resettlement

performance in compliance with federal government resettlement objectives and

standards, and marshaling private resources to support refugee resettlement and

integration.

Funded through the Office of Refugee Resettlement (ORR), the Preferred

Communities (PC) program provides long-term intensive case management services

to the most vulnerable refugees as well as gap services for up to 90 days including

case management, housing, and referral to immigration-related legal assistance

to eligible Afghan parolees. The program also provides emergency assistance and

case management services to Ukrainian parolees and Cuban/Haitian entrants. ECDC

operates the PC program at all of its 26 locations.

Job

Summary: Under the supervision of the PC Program

Coordinator, the Program Officer

is responsible for overseeing the day-to-day activities of assigned PC sites.

The staff provides training and technical assistance to local sites, monitors

and evaluates program activities; supports data analysis, programmatic and

financial reporting, provides ongoing training and technical assistance, and handles

other assignments as requested.

Key

Responsibilities

Affiliate Support

·        

Serves

as primary contact for assigned PC sites, providing training and technical

assistance to program staff.

·        

Conducts

on-site and/or desk monitoring of program sites to ensure compliance, documents

findings, and prepares and submits monitoring reports on a timely basis.

·        

Reviews PC program site monthly Direct Client Assistance

(DCA) expense reports based on ECDC DCA Guidelines, verifies that all data is

reconciled, and works closely with the Grants Management Team to submit the

Monthly Expense Reports to finance for reimbursement.

·        

Compiles, edits, and/or writes program reports, and proposals,

and reviews projected budgets and budget narratives for assigned sites.

·        

Collects program Quarterly Reports from the affiliates

& branch offices and assists the Program Coordinator in compiling the

reports for ORR into one single report.

·        

Assists program officer with data and reporting with

capturing enrollment and progress data from the affiliates & and branch

offices through the PC Database and/or Excel sheet trackers.

·        

Disseminate program-related information and email

alerts to program sites.

·        

Handle other assignments as requested.

Program Support

·        

In collaboration with the Program Coordinator reviews

outcomes data to ensure progress toward program deliverables and outcomes and

identifies areas of strength, best practices as well as challenges that require

performance improvement.

·        

Assists in creating/updating client case file forms,

program manuals, and policies; assists PC sites in developing and/or

improving program evaluation and tracking tools.

·        

Prepares annual fact sheet on ECDC’s PC program with

quantitative and qualitative data to be shared internally and externally.

·        

Attends

all meetings, conferences, and training related to the PC program, when

requested.

·        

Handles

other assignments as requested.

Other

Responsibilities

·        

Assists

in the planning, preparation for, and implementation of ECDC’s annual national training

for ECDC’s resettlement affiliates and associated training, conferences, and

meetings.

·        

Attends

meetings and training related to the program when requested, and represents

ECDC at external meetings and/or working groups.

·        

Handles

other assignments as requested.

Qualifications

·        

Bachelor’s

degree required; Master’s degree preferred.

·        

Minimum

of one year of experience working with refugees and/or other similar organizations.

·        

Two-year

program/project management experience. Familiarity with federally-funded

contracts/programs is a plus.

·        

Proven

experience in producing high-quality program reports, data collection, and

analysis, preparing and tracking budgets, and writing and editing proposals.

·        

Proven

experience in designing and conducting workshops and training for a large

audience.

·        

Fluency

in one or more Afghan languages, Ukrainian, or community connections in lieu of

language fluency is a plus.

Competencies

·        

Excellent written and verbal communication

skills in English.

·        

Ability to work independently as well as a

team member.

·        

Demonstrated ability to use Microsoft Word,

Excel, and PowerPoint and the Internet.

·        

Able

to relate professionally to and collaborate with diverse individuals in a

multicultural work environment.

·        

Ability to prioritize duties and multi-task in

a fast-paced environment and plan and manage work to meet deadlines.

·        

Ability to travel to affiliate sites for

monitoring and provide TA and training.

·        

Must be legally eligible for employment in the

U.S.

·        

Ability to work evening and weekend hours

occasionally.

·        

Must pass a background check.