Job Description
Virtual Executive Assistant
25-30 hrs/week moving to Full-Time in 90 days
Please Note: This job is being posted on behalf of Roberson Waite Electric (www.roberson-waite.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.
Roberson Waite Electric provides turnkey substation construction and testing services to utilities throughout Southern California. With over 40 years of experience in not only construction but relay testing and the commissioning of new equipment, you can depend on us to offer a complete and comprehensive approach to all your substation needs.
We're looking for a virtual executive assistant who is exceptionally organized, honest, transparent, has strong follow-through, and is self-motivated to provide executive-level support for the day-to-day activities of our very busy CEO.
Some of your responsibilities will be managing his heavy email inbox; calendar management and scheduling; creating and maintaining his daily and weekly to-do list; managing, organizing, and prioritizing his quarterly goals and objectives; and interfacing with the leadership team and his direct reports and attending meetings, tracking action items, and sending out meeting notes. You must be someone who isn't easily flustered during stressful times, is upfront and honest, and someone who doesn't hide mistakes, can speak up when necessary and doesn't take things personally. You will be responsible for keeping our CEO structured, organized, and on-track both professionally and personally in his day-to-day activities.
In addition to the above, the ideal candidate will be excellent at anticipating our CEO's needs and have the following skills and qualities:
highly professional and trustworthy with the ability to be discreet with confidential information
has a strong level of honesty, integrity, and loyalty
is conscientious, responsive, and accountable
has outstanding communication skills, both verbal and written
a forward thinker who is proactive, takes initiative and looks to find solutions to problems
is humble with a good sense of humor, and is easy going and approachable
works efficiently without constant and direct supervision or guidance
communicates effectively and get along with team members at all levels
exceptional time management and task prioritization skills
tech-savvy with the ability to pick up new software quickly
project management skills are a plus!
Technical Skills Required
Microsoft Suite
Advanced Excel and Powerpoint
Owning a PC is preferred!
Experience in the following is a huge plus but not required:
EOS (Entrepreneurial Operating System)
Traction Tools
Position Details
This is a W2 employee position
You must have at least two years of executive administrative assistant experience in a remote environment
The position will start at 25-30 hours per week with the goal of becoming full-time within the next 90 days
Once full time, benefits will include medical and dental insurance, 401K profit share, PTO, sick time, and paid holidays
Part-time hours are Monday - Friday from 7:00 am - 1:00 pm pst. Morning hours are needed, however, there is some flexibility with the ending afternoon hours
Once full time, hours will be 7:00 am - 4:00 pm pst with a one-hour unpaid lunch break
You must be available for occasional check-ins during off-hours or on weekends as needed
The starting pay rate for this position is $20/hr
We're looking for someone to become a long-term (3+ years) member of our team.
How to Apply:
Email: jobs@profitfactory.com (Please do not contact James Waite or Roberson Waite Electric, doing so will disqualify you from the position)
In the subject line, please write, "Hi, I'm (your full name) from (insert your city & state). I'm interested in the Roberson Waite Electric Executive Assistant position.”
In the body of the message, please write me a 15 sentence email including:
Two sentence opening salutation that says: "Hi there. I'm (your name) from (city, state).”
Paragraph #1: Reason(s) why you think this job is a good fit for you, how many years experience you have as a remote Executive Assistant, and the type of tasks you handled daily for your executive. (black font, Verdana, 3 sentences)
Paragraph #2: Tell us about a situation that demonstrates your confidence to do this job and how you'll ensure that our executive stays on track and organized. (red font, Verdana, 3 sentences)
Paragraph #3: Tell us if you own a PC and rate your level of experience from 0-10 with Excel, Powerpoint, Outlook, EOS, and Traction Tools. Tell us about a time when you took responsibility for a mistake you made at work and how you handled it. (blue font, Verdana, 3 sentences)
Paragraph #4: If you are/are not currently working (if you are, please indicate if you are planning to leave your job for this position), where you see yourself in three years and why you would be a great executive assistant to our CEO. (black font, Verdana, 3 sentences)
One sentence closing providing the following:
a closing salutation including your name, email address, and phone number. If you have a LinkedIn profile, please include the profile link.
Be sure to attach a resume. Thanks!
Our application process is unique and includes extensive assessments. We want to find the best match possible for our high profile Entrepreneurs, and the application process plays a critical role in that. You can expect to complete additional assessments if you pass this first step. If you pass these assessments, we'll invite you to interview with an onboarding consultant