Special Events Assistant

Applications:

Interested applicants should submit a résumé and cover letter explaining their interest in the position and detailing relevant qualifications, experience, and salary requirements to jobs@hillcenterdc.org no later than Tuesday, January 31, 2023.

Position Summary:

The Old Naval Hospital Foundation is seeking a dynamic individual to provide part-time support (up to 30 hours per week) to the special events team at Hill Center at the Old Naval Hospital, a vibrant home for culture, education and city life on Capitol Hill in Washington, DC. The ideal candidate will be enthusiastic, energetic, flexible and creative. Excellent oral and written communication skills are imperative.

The ideal candidate will be able to work consistently on two weekday evenings (~1-9pm) plus additional hours on weeknights and weekends as needed.

The Organization:

Hill Center, located in the Civil War-era Old Naval Hospital, has undergone a landmark rehabilitation, and now operates as a vibrant center for lifelong learning, cultural and arts enrichment, and community connections. Located in the heart of the diverse and dynamic Capitol Hill neighborhood near historic Eastern Market, the Center offers a wide range of classes, exhibits, lectures, performances and social programs. The environmentally-friendly campus is also a unique venue for special events and conferences, and provides office space for local nonprofits. For more information, please visit our website at HillCenterDC.org.

Key Responsibilities:

Works independently to coordinate all aspects required to maintain an income-producing program to rent meeting & event space at Hill Center. This work will include (but not be limited to):

·     Marketing Hill Center to potential clients

·     Responding to rental inquiries

·     Conducting tours with vendors and potential clients

·     Maintaining an ongoing relationship with vendors

·     Maintaining the special events section of the website

·     Meeting with clients to finalize logistics for all aspects of their events

·     Managing the computerized special events calendar and maintaining up to date records of associated financial data

·     Creating and executing event rental contracts           

·     Training and supervising part-time staff and volunteers to assist with special events

·     Maintaining inventory of equipment and supplies required for special events

·     Coordinating Hill Center-sponsored special events

·     Utilizing facility management software such as Activenet

·     Other duties deemed necessary by the Executive Director and Special Events Coordinator

 Key Characteristics:

·     Strong interpersonal and communication skills suitable to creating and maintaining a positive impression of Hill Center as an ideal location for special events

·     Ability to oversee and coordinate events and supervise part-time and volunteer staff

·     Ability to adapt and work quickly on your feet with a solutions-oriented mindset.

·     Ability to make independent, cost-effective judgment calls which ensure a positive experience for Hill Center patrons

·     Must be proficient in use of the Microsoft Suite

·     Have an exceptional attention to detail in regards to communication with clients and their event’s needs

·     Experience working in a fast paced, special events environment

·     A self-motivated team player with organizational/logistics experience

·     Excellent organizational, administrative, and time management skills required

·     Must have strong written and verbal communication skills and excellent interpersonal skills

Supervision:

The Special Events Assistant performs all duties and responsibilities subject to guidance and supervision of the Special Events Coordinator and the Executive Director of the Hill Center at the Old Naval Hospital.

Compensation:

$18-$20/hr. This is an entry level part-time position with the potential to become full time.