Academic Program Coordinator, LBJ Washington DC Center

Academic Program Coordinator, LBJ Washington DC Center

Lyndon B Johnson School of Public Affairs

The University of Texas at Austin

Purpose

The Academic Program Coordinator supports the Director of the LBJ Washington DC Center in managing the Center’s daily operations and academic programs. This role plays a critical part in supporting student success, strengthening employer and alumni engagement, and advancing the LBJ School’s presence in Washington, DC.

Responsibilities

Student Affairs & Career Support

• Serve as a point of contact for prospective applicants and enrolled students participating in LBJ Washington Center programs.
• In partnership with the Director identify and create programming for professional development, internship, and employment opportunities to students.
• Support employer outreach, partnership development and alumni engagement to expand student career opportunities.
• Assist in the development and implementation of strategies to grow and enhance the DC programs, including recruitment, selection, induction and advising of students.

Communications & Events

• Assist in the development and execution of communication plans including, website management, newsletter creation, social media and reporting updates supported by research, writing, videography and photography to promote Center programs, activities, and student accomplishments for publication.
• Support planning and execution of LBJ Washington DC Center student events, including orientation activities, graduation and end-of-program celebrations and alumni reception events.
• Serve as the primary point of contact for the Washington, DC Center’s community engagement and events, leading outreach, planning, communications, and logistics for events.
• Represent the university in developing partnerships with community leaders and organizations and establish goals to execute strategies to strengthen community collaborations.
• Collaborate with the LBJ Alumni Office and DC Alumni Chapter to plan networking and engagement events.

Center Operations

• Manage internal business processing for the Washington DC Center including processing travel requests, reservations, reimbursements, honorariums for guest speakers and other relevant processes. Draft and submit service agreements for contract workers, process purchase orders for external vendors, fulfill invoices and issue payments as needed.
• Manage scheduling and use of Center space for the LBJ School, University of Texas, and external partner activities.
• Provide general operational and logistical support to ensure effective workflows, compliance, consistency in service.

Required Qualifications

Bachelor's degree and at least 3 years of experience coordinating or administering a program or events. Previous success in a customer service environment and demonstrated success communicating effectively with different constituencies through a variety of media. Adaptability and skills at problem solving with speed and creativity while employing good judgment and composure. Excellent oral and written communication skills. Demonstrated attention to detail. Collaborative approach with excellent organizational skills and customer service. Moderate understanding of social media platforms.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than the required experience. Experience working in higher education. Experience working in political settings and/or with elected officials. Experience with data management. Experience with University of Texas policies, procedures, and administrative systems.

Salary Range

$60,000 + depending on qualifications

Working Conditions

• Standard office environment.
• Repetitive use of a keyboard at a workstation.
• Occasional local, domestic or international travel may be required.
• Occasional extended evening or weekend work hours may be required (typically related to events).

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Please see posting for full details: https://utaustin.wd1.myworkdayjobs.com/UTstaff/job/WASHINGTON-DC/Academic-Program-Coordinator--LBJ-Washington-DC-Center_R_00046820