Job Description
Job ID: 637203BR
Date posted: May. 01, 2023
Locations: Arlington, Virginia
Description:The selected Executive Administrative Assistant will report to the Vice President of Lockheed Martin International Government Affairs and will provide a full range of administrative duties in support of the team's activities as needed, including, but not limited to:
Multi-tasks effectively in a fast-paced and dynamic work environment.
Excellent interpersonal skills, both oral and written, and the ability to work well with all levels of internal management and staff, as well as external customers, clients and vendors.
Displays strong teamwork ethic.
Excellent computer skills with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
Ability to coordinate complex travel arrangements and logistical challenges and populate and reconcile expense reports.
Ability to handle confidential and sensitive information with the utmost discretion.
Project planning/management skills and project coordination experience.
Self-starter who can independently accomplish tasks; is proactive, flexible and takes initiative.
Demonstrated proficiency in meeting technology such as VTC, Skype, audio and web conferencing.
Performs with attention to detail.
Bachelor's Degree
Experience with Lockheed Martin (LM) tools (Concur, STARS, Horizon, SAP, Visit LM, etc.), policies and procedures.
Prior experience in government, government affairs, or political advocacy organizations.
Internet research skills at an advanced level of administrative competency.
Familiarity with SharePoint.
Budget management experience.
Clearance Level: None
Other Important Information You Should Know
Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
Ability to Work Remotely: Part-time Remote Telework: The employee selected for this position will work part of their work schedule remotely and part of their work schedule at a designated Lockheed Martin facility. The specific weekly schedule will be discussed during the hiring process.
Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
Schedule for this Position: 4x10 hour day, 3 days off per week
Lockheed Martin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.
With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.
If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs, and apply for roles that align with your qualifications.
Experience Level: Hourly/Non-Exempt
Business Unit: CORPORATE HEADQUARTERS
Relocation Available: Possible
Career Area: Administrative
Type: Full-Time
Shift: First
Date posted: May. 01, 2023
Locations: Arlington, Virginia
Description:The selected Executive Administrative Assistant will report to the Vice President of Lockheed Martin International Government Affairs and will provide a full range of administrative duties in support of the team's activities as needed, including, but not limited to:
- Works complex calendar scheduling to ensure efficiency and optimal use of the VP's and respective staff's time; manages the VP's schedule to de-conflict and help prioritize meetings based on mission and business needs.
- Works closely with internal/external staff assistants to schedule meetings and coordinate communication between Executives in a timely and efficient manner.
- Arranges air travel, hotels, and other transportation and travel needs for domestic and international travel for VP and other leaders. Prepares expense reports.
- Interfaces with internal executives and high-level customers. Partners and coordinates with the LM International and Functional Administrative Teams.
- Ensures the VP is prepared for daily and weekly agendas by preparing meeting materials in collaboration with the staff.
- Proactively collaborates with a highly motivated, team-oriented, and can-do spirit.
- Demonstrates initiative, discretion and tact in managing email, telephone calls and other requests. Ensures all correspondence is accurate, complete and properly handled.
- Utilizes computer and standard desktop software to access LM systems, compose correspondence, memos, reports, create spreadsheets and presentation charts; ensures finished documents are proofread.
- Assures administrative detail on all projects: updates and statuses delegated tasks to ensure progress to deadlines. Pursues opportunities to change or lean-out processes/approaches.
- Builds knowledge of the LMI IGA organization and its goals and objectives, including a firm grasp of LM IGA operations and business practices.
- Performs additional special assignments as required in support of the LM IGA staff and in support of the business rhythm.
- Coordinates high volume of site visits and customer engagements for international external customers. Responsibilities include coordinating security, legal, protocol, and catering
Multi-tasks effectively in a fast-paced and dynamic work environment.
Excellent interpersonal skills, both oral and written, and the ability to work well with all levels of internal management and staff, as well as external customers, clients and vendors.
Displays strong teamwork ethic.
Excellent computer skills with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
Ability to coordinate complex travel arrangements and logistical challenges and populate and reconcile expense reports.
Ability to handle confidential and sensitive information with the utmost discretion.
Project planning/management skills and project coordination experience.
Self-starter who can independently accomplish tasks; is proactive, flexible and takes initiative.
Demonstrated proficiency in meeting technology such as VTC, Skype, audio and web conferencing.
Performs with attention to detail.
- Recent and demonstrated experience in executive protocol and providing administrative support to Executive-level clients
Bachelor's Degree
Experience with Lockheed Martin (LM) tools (Concur, STARS, Horizon, SAP, Visit LM, etc.), policies and procedures.
Prior experience in government, government affairs, or political advocacy organizations.
Internet research skills at an advanced level of administrative competency.
Familiarity with SharePoint.
Budget management experience.
Clearance Level: None
Other Important Information You Should Know
Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
Ability to Work Remotely: Part-time Remote Telework: The employee selected for this position will work part of their work schedule remotely and part of their work schedule at a designated Lockheed Martin facility. The specific weekly schedule will be discussed during the hiring process.
Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
Schedule for this Position: 4x10 hour day, 3 days off per week
Lockheed Martin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.
With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.
If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs, and apply for roles that align with your qualifications.
Experience Level: Hourly/Non-Exempt
Business Unit: CORPORATE HEADQUARTERS
Relocation Available: Possible
Career Area: Administrative
Type: Full-Time
Shift: First