Administrative Assistant & Volunteer Coordinator

WeCode KC · Job Description · Administrative Assistant & Volunteer Coordinator

WeCode KC · 3737 Troost Avenue, Kansas City, MO 64109 · wecodekc.org · learntech@wecodekc.org

Administrative Assistant & Volunteer

Coordinator

WeCode KC · Kansas City, MO · Full-Time

This is a rare opportunity to sit at the center of a growing, mission-driven organization and

help it run. The Administrative Assistant & Volunteer Coordinator is the operational

backbone of WeCode KC's CEO office and the connector who makes sure our volunteers,

partners, and community members feel seen, organized, and ready to show up. If you love

creating order out of complexity, building relationships that matter, and knowing that your

work directly makes it possible for hundreds of young people to learn and grow — this role

was built for you.

Reports to: CEO Full-Time On-site, Kansas City,

MO

Background check required

T H E R O L E

The Administrative Assistant & Volunteer Coordinator provides comprehensive administrative

support to the CEO and Operations Director while leading WeCode KC's volunteer engagement

strategy. This role is the first point of contact for the organization — internally and externally —

and plays a critical part in ensuring that WeCode KC's operations, communications, and

community relationships function at the highest level. The ideal candidate is exceptionally

organized, deeply relational, and excited about the operational side of building something that

matters.

A D M I N I S T R A T I V E S U P P O R T

• Manage the day-to-day operations of the CEO's and Operations Director's offices —

calendar, communications, meeting logistics, and priority management

• Serve as the primary point of contact for the organization, triaging all incoming inquiries

and directing them appropriately

• Prepare board meeting materials including agendas, presentation decks, minutes, and

supporting documents

• Track high-priority organizational initiatives and flag opportunities and obstacles to the

CEO proactively

• Handle bookkeeping tasks, expense tracking, bill payment, and office supply management

• Maintain and organize all organizational files, records, and documentation systems

• Coordinate insurance coverage for staff and the organization

• Manage repair and maintenance of office technology — computers, phones, printers

• Assist with donor database management and donor communications including appeal and

thank-you letters

V O L U N T E E R C O O R D I N A T I O N

• Develop, implement, and manage WeCode KC's Volunteer Engagement Strategy — from

recruitment through recognition

• Build and maintain strong relationships with individual volunteers, corporate volunteer

groups, and community partners

• Coordinate volunteer scheduling, onboarding, communications, and follow-up for Saturday

programs and special events

• Track and report volunteer hours, engagement data, and program support metrics

P R O G R A M S & E V E N T S

• Coordinate planning and day-of logistics for flagship programs, special events, student

showcases, and community gatherings

• Coordinate WeCode KC's presence at community tabling events

• Assist with scheduling tours, field trips, and partner site visits

• Manage the tracking, reporting, and storage of program data

C O M M U N I C A T I O N S

• Assist with print and electronic communications, including newsletters, social media

updates, and web copy

• Coordinate bulk mailings and maintain organizational archives

• Support donor stewardship communications in partnership with the CEO

W H A T Y O U B R I N G

• 2+ years of professional experience, preferably in a nonprofit, education, or youth-serving

organization

• Exceptional organizational skills and the ability to manage multiple priorities

simultaneously without dropping details

• Outstanding written and verbal communication skills — you write clearly, respond

promptly, and represent the organization with warmth and professionalism

• Experience building and maintaining relationships with community organizations,

corporate partners, and volunteers

• Proficiency with Microsoft Office Suite and Google Workspace; comfort learning new tools

quickly

• Strong problem-solving skills and the good judgment to know when to act independently

and when to escalate

• A genuine commitment to WeCode KC's mission and the communities it serves

C O M P E N S A T I O N & B E N E F I T S

WeCode KC offers a competitive nonprofit salary commensurate with experience.

WeCode KC offers a comprehensive benefits package:

• Health, Dental & Vision Insurance: Employer-sponsored medical, dental, and vision

coverage available to all full-time employees

• Short-Term Disability Insurance: Employee-paid short-term disability coverage to

protect your income when life happens

• Life Insurance: Employee-paid life insurance policy available to all full-time staff

• 403(b) Retirement Plan: Access to a 403(b) retirement savings plan — because your

future matters. Employer match is not available at this time, but the plan is yours to grow

• Paid Time Off: Generous PTO policy to rest, recharge, and show up as your whole self

• 10 Paid Holidays: Ten paid company holidays per year so you can celebrate the

moments that matter

• Innovative Culture: Join a small, mission-driven team that moves fast, thinks boldly, and

genuinely believes that education changes everything — you will never be just a number

here

WeCode KC is an equal opportunity employer committed to building a diverse, inclusive team. We

strongly believe our organization is strengthened by the perspectives and talents of all backgrounds.

Candidates from underrepresented communities are strongly encouraged to apply.