Job Description
Founded in 1976, the New York Transit Museum is dedicated to telling and preserving the stories of
mass transportation – extraordinary engineering feats, workers who labored in the tunnels over 100
years ago, communities that were drastically transformed, and the ever-evolving technology, design, and ridership of a system that runs 24 hours a day, every day of the year. Housed
underground in an authentic 1936 subway station in downtown Brooklyn, the Transit Museum’s working platform level spans a full city block, is home to a rotating selection of 20 vintage subway and elevated cars dating back to 1904.
SUMMARY
Responsible for the direction and coordination of all business functions of the New York Transit
Museum with primary focus on Accounting & Finance, and additional support for ancillary activities such as Retail, Human Resources, Facilities Management, and General Administrative Functions.
OVERVIEW
The Business Operations Manager is responsible for the oversight of the financial activities of the
New York Transit Museum. In conjunction with the Museum’s senior staff, this position helps to
develop and implement the annual budget, prepares financial statements and works with both the
Metropolitan Transportation Authority (MTA) and accounting services firms to reconcile financial
information and ensure optimal business performance for NYTM.
HOURS- Monday Through Friday 9:00 -5:30
COMPENSATION - $65,000 - $75,000 Annual
RESPONSIBILITIES
- Maintain and reconcile NYTM’s general ledger records and charts of accounts using FundEZ
accounting platform
- Manage and prepare monthly and annual financial statements and supporting schedules for
management, board and external use.
- Manage accounts payable operations: review, approve and process the variety of payments
(grants, operation and program expenses, investment funding, etc.).
- Administer and implement the expense management system, Bill.com
- Create and implement best practices and workflow for all finance-related systems.
- In partnership with the Museum Director and Senior Leadership, prepare and maintain the
museum’s annual budget.
- Prepare monthly budget-to-actual analysis and review year-to-date results at least quarterly,
preferably monthly.
- Coordinate with external auditors to deliver the annual audit and tax returns including audit
schedules and draft financials
- Actively participate in organizational planning, set goals, monitor progress and evaluate results to ensure achievement of museum
- Act as a liaison to MTA on budget, accounting and reconciliation of revenue and expenses
between the MTA and Friends of the New York Transit Museum
- Work with staff across the Museum in all departments.
- May perform other duties as assigned
QUALIFICATIONS
- Bachelor’s degree required
- Minimum of 5-7 years related experience in financial management, business operations,
bookkeeping, accounting
- Working Knowledge of financial software programs, non-profit accounting, retail and ticketing platforms in particular
- Previous project management experience required
- Excellent analytical and communication skills
- A general curiosity about the New York Transit Museum and support of its mission
- Enthusiasm, flexibility, and ability to work in a team-oriented environment both in person
and remote. The New York Transit Museum is fully committed to equal employment opportunity for all employees and applicants for employment without regard to race, color, religion, creed, national origin, ancestry, sex, sexual orientation, age, disability, predisposing genetic characteristic, gender
identity and expression, pregnancy, veteran or military status, marital/familial/partnership/caregiver status, status as a victim of domestic violence, stalking and/or sex offenses, or
any legally protected basis. The Museum welcomes and encourages qualified candidates from all
backgrounds to apply.
ABOUT THE NEW YORK TRANSIT MUSEUM:
The New York Transit Museum is the largest museum in the United States devoted to urban public
transportation history, and one of the premier institutions of its kind in the world. The Museum
explores the development of the greater New York metropolitan region through the presentation of
exhibitions, tours, educational programs, and workshops dealing with the cultural, social, and
technological history of public transportation. Since its inception over 40 years ago, the Museum,
housed in a historic 1936 IND subway station in downtown Brooklyn, has grown in scope and
popularity. The Museum also maintains a gallery annex at Grand Central Terminal, an archive and an off-site 14,000 sf collections storage facility. As custodian and interpreter of the region's
extensive public transportation networks, the Museum strives to share, through its public programs,
this rich and vibrant history with local, regional, and international audiences.
The Business Operations Manager position is employed by the Museum’s non-profit affiliate, Friends of the New York Transit Museum.
COVID-19 VACCINE REQUIREMENT:
In accordance with NYC law and in order to protect our employees and continue to provide safe and
reliable service to our communities, we are requiring all new hires to be fully vaccinated against
COVID-19 prior to their start date. We will consider exceptions for religious and medical reasons,
where appropriate. “Fully vaccinated” means you must have both doses of a 2-dose vaccine and two weeks have elapsed since the second dose or have received 1 dose of a 1-dose vaccine and two
weeks have elapsed since the dose. Proof of your vaccination status in the form of a CDC vaccine
card must be submitted prior to your start date.