Job Description
Job Opening: Dean of Operations
Reports To: Principal/VP of Operations
Status: Full Time, Exempt, 12 month role
Bright Star Schools is a non-profit charter management organization that currently operates seven high-performing charter schools in the Los Angeles neighborhoods of West Adams, Koreatown, Westchester, and North Hills and Panorama City.
The Dean of Operations is responsible for overseeing operations and school safety for their school.
Performance Responsibilities:
Management
· Supervises and manages all office and custodial staff
· Supervises and manages all instructional aides and support staff
· Oversight of school operations budget codes School Procedures, Events, Activities
· Oversees pick up and dismissal procedures
· Oversees arrival procedures
· Oversee all logistics of field trips per procedures outlined in the Field Trip Handbook (including lunches, buses, permission slips, health and medical policies)
· Maintains inventory and manages ordering of office and classroom supplies
· Conduct monthly facility walkthroughs and address trends
· Collaborate with office staff to ensure completion of annual registration day
· Works in conjunction with school leaders to schedule events and transportation
· Responsible for school site help desk tickets Food Program
· Serve as liaison with food vendor to communicate school schedules and potential changes
· Monitor and ensure all food programs are in compliance with NSLP
· Ensure food applications are submitted and completed and monitor student meal payments
Compliance and Insurance
· Organize immunization clinics and vision/hearing screenings as necessary
· Ensure all students are in compliance with all immunizations required for school entry
· Review student injury reports and connect with insurance as needed
· Process insurance certificate requests School Safety
· Ensure school has emergency supplies, replenish as needed
· Organize annual fire alarm testing/replenishment of fire extinguishers
· Ensure school schedules and completes all required drills
· Create and maintain emergency signage in classrooms and on/off campus
· Develop relationships with local law enforcement and emergency response teams on behalf of school
· Deliver staff emergency trainings
· Coordinate with School Site Councils, first responders, and site administrators to revise School Safety Plans annually
Other
· Coordinate special projects as needed
· Works in collaboration with other operations staff across the organization
Qualification/Requirements:
· Leadership skills to own departments and see it through with own vision while collaborating with principal
· Outstanding attention to detail and willingness to get the job done.
· Able to communicate and interact effectively with multiple stakeholders
· Excellent organizational, planning, and implementation skills.
· Able to multi-task and work in a fast paced entrepreneurial environment.
· Able to meet deadlines with minimum supervision
· Should be customer service driven
· Knowledge of MS Office (Word, Excel, Outlook) and Google Software
Education/Training/Experience:
· High school diploma or GED. Bachelor’s degree, preferred.
· 3+ years of work experience. Charter school experience, preferred.
· Experience managing adults and overseeing programs
· Bilingual in Spanish, preferred
Salary and Benefits:
Salary: Based on experience
Status: Full Time, exempt
Location: Los Angeles, CA
Benefits: Health, dental, vision, life insurance, personal time off (PTO), 403b sponsored plan, holidays