Position Overview

The Development Administrator will be a high-level support role within the Development Department, ensuring that the systems, research, and assets that underpin fundraising are strong, reliable, and proactive. This position is hands-on in grant writing, proposal support, prospect research, donor communications, and stewardship administration.

The role is ideal for a detail-oriented, highly organized, proactive professional who thrives in a fast-paced environment and is eager to build the infrastructure of the development function while actively contributing to grant applications, donor communications, and recurring giving campaigns.

This is not a frontline corporate partnerships role; instead, the Development Administrator ensures that leadership, trustees, and consultants have the information, materials, and systems they need to cultivate, solicit, and steward donors effectively.

Key Responsibilities

Prospect Research & Pipeline Management

Conduct research on foundations, individuals, and grant opportunities aligned with EHF programs.
Build and maintain a live pipeline in Asana/CRM, ensuring all records are current and actionable.
Track deadlines, touchpoints, and follow-up tasks, ensuring timely and accurate follow-through.

Grants & Proposal Development

Manage and update a 12-month grants calendar (deadlines, LOIs, reporting).
Draft LOIs, proposals, concept notes, and supporting documentation for institutional funders.
Maintain a library of boilerplate text, budgets, attachments, and narratives (e.g., mission, theory of change, program descriptions).
Coordinate with program and operations teams to gather necessary data and impact stories.
Ensure proposals align with EHF’s brand guidelines and strategic priorities.

Donor Communications & Stewardship

Draft donor communications for leadership (solicitation emails, thank-you letters, follow-up notes).
Prepare briefing notes and backgrounders ahead of donor meetings.
Support production of donor updates, quarterly impact reports, and stewardship packages.
Ensure high-quality, timely acknowledgments for all gifts.

Recurring & Mid-Level Giving Program

Assist in the design and launch of Give Hope, Build Futures recurring donor campaign.
Track donors, manage acknowledgments, and generate reports on growth and retention.
Develop donor journeys and segmented stewardship plans for mid-level and recurring donors.

Development Operations & Assets

Maintain development collateral: sponsorship decks, giving menus, case-for-support one-pagers.
Ensure consistency with EHF brand guidelines.
Support events team with donor guest lists and post-event follow-up tracking.
Provide admin support for the Development Department budget and expense tracking.

Qualifications

3–5 years of nonprofit development experience, with demonstrated grant writing success.
Strong organizational and project management skills with attention to detail.
Excellent writing, editing, and communication skills.
Familiarity with CRM systems (Hubspot, Asana, or similar).
Research skills: ability to identify, evaluate, and summarize prospect information.
Experience drafting and submitting grants to foundations, institutions, or government.
Comfortable working in a fast-paced, entrepreneurial nonprofit environment.
Proactive and resourceful, able to anticipate needs and take initiative.