Job Description
About NMAC
Launched in 1987 during the early years of the HIV/AIDS crisis in the United States, NMAC is a national HIV organization that offers capacity building, leadership development, policy education, and public engagement to end the HIV epidemic among communities most impacted in the United States.
Our Vision
We envision a future free of new HIV cases, where people of color have the power, wellness, and resources to lead lives of dignity, equity, and purpose.
Our Mission
NMAC works to address HIV and health-related disparities in communities of color by cultivating leaders, strengthening organizations, and mobilizing through advocacy.
Organizational Values
- Justice – Advancing health equity and dismantling systems that perpetuate HIV and health disparities
- Community – Centering lived experiences and leadership of communities most impacted by HIV
- Accountability – Holding ourselves responsible to the communities we serve and our mission
- Integrity – Acting with honesty, transparency, and ethical responsibility
- Inclusion – Creating environments where diverse identities and perspectives are welcomed
- Legacy – Honoring the history of the HIV movement while building a sustainable future
Reporting Structure
Reports to:
- Development Manager
May Support or Guide:
- Development Coordinators
- Administrative or temporary staff supporting development activities
Collaborates With:
- Development team
- Communications team
- Finance and accounting staff
- Program teams
- External donors, sponsors, and partners
Location
Hybrid, primarily remote, with occasional travel required for national events, donor engagement activities, and organizational convenings.
Position Summary
The Development Specialist provides advanced coordination and operational support for NMAC’s fundraising, donor engagement, and revenue development efforts. This role is responsible for managing donor systems, supporting fundraising campaigns, coordinating donor stewardship activities, and assisting with proposal development.
The Specialist plays a key role in ensuring accurate data management, effective donor communications, and successful execution of fundraising initiatives that support NMAC’s mission.
Core Competencies
- Fundraising Operations & Coordination – Supporting campaigns, donor engagement, and development workflows
- Database Management & Data Integrity – Managing donor databases with accuracy and consistency
- Development Communications – Drafting fundraising appeals and stewardship materials
- Event Coordination & Donor Engagement – Supporting donor-facing events and relationship-building activities
- Prospect Research & Development – Identifying and researching funding opportunities
Key Responsibility Areas
Donation Management & Financial Tracking
- Monitor daily donations received through online platforms, mail, and fundraising campaigns
- Maintain accurate donor records in the donor database
- Enter donations and checks into financial tracking and donor systems
- Coordinate with Finance to ensure accurate donation processing and reconciliation
- Track and report fundraising and donation performance metrics
Donor Database & Systems Management
- Manage and maintain donor database systems, ensuring accuracy and integrity
- Oversee donor record updates, contact audits, and contribution histories
- Generate donor and fundraising reports for development leadership
- Support data analysis related to donor engagement and fundraising performance
Development Communications & Proposal Support
- Draft and edit donor communications, appeals, and stewardship messages
- Assist with creative content for fundraising campaigns and solicitations
- Support development of organizational fundraising collateral
- Assist with proposal writing, editing, and attachment preparation
- Draft first versions of grant proposals and donor materials for leadership review
Donor Stewardship & Relationship Support
- Coordinate stewardship initiatives for individual donors and small partners
- Support donor acknowledgment processes including thank-you letters and recognition
- Maintain records of donor communications and engagement activities
- Assist with donor relationship-building efforts
Prospect Research & Funding Opportunities
- Conduct research on foundation, corporate, institutional, and individual donors
- Identify funding opportunities aligned with NMAC’s programs and strategic priorities
- Maintain prospect tracking systems and research files
- Prepare donor profiles and background materials for meetings and outreach
Fundraising Events & Donor Engagement
- Assist with planning and coordinating development and donor events
- Support execution of annual fundraising events and special gatherings
- Coordinate event logistics including invitations, attendee tracking, and materials
- Provide onsite and virtual support for donor engagement activities
Special Projects & Development Initiatives
- Support national fundraising campaigns and special initiatives
- Assist with development-related tours, convenings, and outreach activities
- Coordinate collaboration between development and program teams
- Provide administrative and logistical support for special projects
Required Skills and Abilities
- Strong organizational and project coordination skills
- Excellent written and verbal communication abilities
- High attention to detail and commitment to data accuracy
- Ability to manage multiple deadlines and priorities
- Strong collaboration and interpersonal skills
- Research and analytical proficiency
- Proficiency in Microsoft Office Suite and donor database systems
Education and Experience
- Bachelor’s degree required; nonprofit management, communications, public administration, or related field preferred
- 3–5 years of experience in nonprofit development, fundraising coordination, or donor relations
- Experience with donor databases and fundraising systems preferred
- Experience supporting grant proposals and fundraising campaigns preferred
Mental and Physical Requirements
- Ability to manage multiple administrative and coordination responsibilities
- Ability to work occasional evenings or weekends for events
- Ability to travel occasionally for donor and organizational events
- Prolonged use of digital tools and database systems
Key Performance Indicators (KPIs) & Measurable Outcomes
Donor Data & Financial Tracking
KPI: Accurate management of donor records and contributions
- Timely and accurate data entry
- Accurate reconciliation with financial records
- Maintained database integrity
Fundraising Support & Proposal Development
KPI: Effective support of campaigns and proposals
- On-time preparation of fundraising materials
- Completion of proposal drafts aligned with timelines
- Effective support of solicitations and outreach
Donor Engagement & Stewardship
KPI: Strong donor relationship support
- Timely acknowledgments and stewardship communications
- Accurate tracking of donor engagement
- Successful coordination of donor events and activities
Equal Employment Opportunity Statement
NMAC is an equal opportunity employer committed to creating a workplace free from discrimination and harassment. Employment decisions are based on organizational needs, job requirements, and individual qualifications.
NMAC does not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other status protected by applicable law.
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