Director, Grants Management and Compliance

Position:                     Director, Grants

Management and Compliance

Reports to:                 President & CEO

Status:                        Full-Time/Exempt

Location:                    Arlington, Virginia

Job Overview: This position is

responsible for overseeing and managing ECDC’s grant compliance responsibilities,

providing oversight to affiliates' grant finances, and leading the ECDC Grants Management

Specialists. The staff provides grant policies, regulations, and compliance

training to ECDC affiliates, and completes other tasks as assigned. This person

brings a thorough understanding of the Uniform Guidance (2 CFR. Part 200), strong

leadership, finance and project management, team management, training, and

mentoring skills, and is able to establish and meet deadlines and work

independently and cooperatively with team members.

KEY RESPONSIBILITIES

Grants Management and Affiliate Finance Oversight

·        

Drafts, reviews,

and revises a variety of contracts including, but not limited to, subcontracts,

sub-awards, and independent contractor agreements.

·        

Provides affiliate budget oversight to ensure that the day-to-day operations

are conducted in accordance with grant contract agreements and relevant

laws including Uniform Guidance (2

CFR Part 200).

·        

Approves and signs-off monthly affiliate program expense reports in

collaboration with Associate Directors for pragmas and the Grants Management

team.

·        

Understands affiliate program expense reports to remain familiar with

program fund allocations and to ensure all transactions comply with ECDC

financial policies, producers, and subcontract agreements.

·        

Uploads/downloads

federal awards, amendments, and continuation applications in various federal

online systems such as GrantSolutions, Grants.gov, and other platforms.

·        

Supports

organization-level anti-fraud strategy by providing analysis, donor regulations

guidance, and disallowance determination, especially as related to

sub-grantees.

·        

Assists in the completion

of programmatic and financial reports for funders as required.

·        

Collaborates with

program and finance staff to ensure the closeouts of awards are processed in a timely

manner and according to funder requirements.

·        

Conducts regular

programmatic audits to ensure quality in service provision and fulfillment of

financial documentation requirements.

·        

Engages in agency-wide activities and initiatives including all-staff

meetings, working groups, and implementation

of strategic initiatives, as needed.

Training and Technical Assistance

·        

Provides

ongoing training to increase ECDC’s HQ program and finance team knowledge of

and compliance with donor regulations, Uniform Guidance (2 CFR Part 200), as

well as ECDC’s internal policies and procedures.

·        

Provides

oversight, mentoring, and support to ECDC’s HQ program team to ensure the team

is able to meet its goals and responsibilities.

·        

Manages the systemization of

new/revised donor regulations and ensures departments affected by changes are

informed in a timely manner.

·        

Develops

and manages a “Grants Compliance Help Desk or FAQ” function/platform for ECDC

affiliates.

·        

Oversees in-house training on grant

compliance regulations for ECDC HQ and affiliates, promoting consistent and

ongoing knowledge sharing.

Grants Management Staff Supervision

·        

Develops

and works with HR to post staff job announcements and job descriptions,

conducts interviews, and recommends hiring of new grants management staff;

ensures staff are on board and receive the necessary training.

·        

Supervises

and coaches staff, including assigning and overseeing job duties, sets and

adjusts priorities, and prepares timelines for completion of work.

·        

Establishes

guidelines and performance expectations for staff, assesses performance goals

and activities, and completes formal job performance reviews and evaluations;

recommends staff promotion, and salary adjustment, as necessary.

·        

Manages

staff time, approves and signs staff time sheets, and PTO requests.

QUALIFICATIONS

AND EXPERIENCE

·        

Bachelor’s Degree in Accounting,

Finance, or equivalent

work experience in grants/contracts management.

·        

In-depth

knowledge of financial report tracking and monitoring.

·        

Knowledge

of accounting procedures, generally accepted accounting principles (GAAP),

financial management, and analysis.

·        

Knowledge

of the Uniform Guidance (2 CFR Part 200), laws, regulations, policies, and

procedures governing the administration of federal grants, cooperative

agreements, and other awards.

·        

Knowledge

of internal grants management procedures and the ability to interpret internal

grants management policies and procedures.

·        

Ability

to analyze documents to ensure all legal and regulatory requirements are met,

identifying missing information, revising documents to meet regulatory and

other requirements, and recommending changes to agreements.

·        

Ability to work with minimal

direction to initiate activities and identify organizational needs related to

responsibilities.

·        

Experience in staff supervision and

management.

·        

Excellent interpersonal and

communication skills and the ability to maintain effective and satisfactory

working relationships with people from diverse cultures across all levels of

the organization.

·        

Superior analytical skills,

attention to detail, and strong work ethic.

·        

Ability to maintain the confidentiality

of financial and other sensitive information.

·        

Commitment to the mission, vision, and values

of ECDC.

·        

Capacity to work under pressure,

prioritize multiple tasks, and meet inflexible deadlines.

·        

Proficiency in computer software

particularly Microsoft Outlook, Excel, Access, Word, and accounting software

packages.