Executive Administrative Assistant

Federation for American Immigration Reform (FAIR)

Washington, DC | Full-Time | September 2026

(Hybrid Schedule)

FAIR is seeking a highly organized, proactive, and technologically capable Executive Administrative Assistant to provide high-level administrative and executive support to both the Executive Director and Deputy Executive Director, while formally reporting to the Deputy Executive Director.

This is a key position within the executive office and an excellent opportunity for an experienced administrative professional who enjoys working in a fast-paced environment, managing competing priorities, and supporting senior leadership. The successful candidate will be a strong writer and editor, detail-oriented, discreet, resourceful, and comfortable working with executives, Board members, donors, staff, and external stakeholders.

Key Responsibilities

• Manage executive calendars, meetings, scheduling, and travel.
• Prepare itineraries, briefing materials, talking points, reports, and presentations.
• Draft, edit, and proofread executive, Board, donor, and organizational communications.
• Track deadlines, action items, commitments, and follow-up.
• Coordinate Board meetings, donor meetings, conferences, events, and other organizational activities.
• Assist with donor communications, research, meetings, and development activities.
• Coordinate Zoom, Teams, and other technology for meetings and events.
• Gather and organize information from across departments for executive and Board use.
• Provide administrative support to other departments during periods of high workload or organizational need.
• Handle confidential information with professionalism and discretion.
• Anticipate executive needs and take initiative to keep priorities moving forward.

Qualifications

• Bachelor’s degree preferred in Communications, English, Political Science, Public Policy, History, or a related field.
• Significant administrative or executive support experience.
• Excellent writing, editing, proofreading, and communication skills.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and deadlines.
• Strong computer and technology skills, including Microsoft Office, Teams, Zoom, calendars, and shared drives.
• Excellent interpersonal skills and professional judgment.
• Ability to work independently, anticipate needs, and take initiative.
• Ability to maintain confidentiality and handle sensitive information.
• Strong research and information-gathering skills.
• Commitment to FAIR’s mission.

Preferred Experience

Experience supporting a CEO, Executive Director, senior executive, attorney, or organizational leader is preferred. Experience in a nonprofit, advocacy, legal, public policy, political, fundraising, or development environment is a plus.

Skills & Attributes

• Exceptional writer and editor,
• Highly organized, proactive,
• Resourceful, and comfortable juggling competing priorities.
•  Anticipate needs, solve problems, communicate professionally, and step in wherever additional support is needed.

Position Details

This is a full-time, exempt position based at FAIR’s Washington, DC headquarters with a hybrid work schedule.

Salary: $85,000-90,000, commensurate with experience

Benefits: Competitive and comprehensive benefits package

Candidates are encouraged to visit FAIR’s website to learn more about the organization and its mission.

How to Apply

To be considered, please submit a resume and cover letter demonstrating your familiarity with FAIR’s mission to jblue@fairus.org.

FAIR is an equal employment opportunity employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, or genetics.