Job Description
The Executive Administrator provides administrative, marketing, and operational support to the CEO and supports the daily office operations. This role holds significant responsibility as it supports and prioritizes the CEO’s duties to increase the GOPAC Network’s impact; assists with managing relationships; and liaises with internal and external stakeholders.
To learn more about GOPAC: https://www.gopac.org/
Position Scope and Responsibilities:
• Manage scheduling requirements, including media appearances, speaking engagements, events, and meetings; ensure CEO’s time is used effectively and efficiently.
• Ensure CEO is thoroughly prepared for all engagements with briefing materials.
• Organize, update, and maintain CEO’s contacts and calendar; balancing and prioritizing incoming internal and external communications and requests.
• Maintain receipts, prepare, and process expense reports for the CEO.
• Manage sensitive matters with a strict level of confidentiality and discretion.
• Draft and prepare correspondence on behalf of the CEO, including regular social media posts.
• Promote, solicit, and secure the CEO’s speaking engagements.
• Prepare presentations, agendas, reports, projects and other documents in support of the CEO’s objectives.
• Manage office internship program.
• Monitor and order office and pantry supplies; manage facilities-related vendor relationships.
• Receive and distribute mail and packages; manage shipping and courier services.
• Coordinate with building management on maintenance, security, and repairs.
Required Education, Qualifications, and Experiences:
• Bachelor’s degree required.
• Minimum of two-three years of related experience.
• Excellent written and verbal communication skills; extreme professionalism and confidence to liaise with elected leaders, investors, and stakeholders.
• Meticulously detail oriented with strong organizational skills.
• Ability to prioritize, multitask, and meet deadlines in a fast-paced environment.
• Advanced proficiency in Microsoft Office with an aptitude to learn new software and systems.
• Motivation to take initiative, work independently, and collaborate as a member of a dynamic team.
• Ability to maintain a flexible work schedule, including occasional evenings, weekends, and travel, as dictated by the needs of the CEO.
Application Procedures: Applicants should submit a resume and cover letter to careers@gopac.org. Please include the title of the position in the subject line.