Job Description
- 5+ years of experience as an Executive Assistant
- Experience with executive level calendar management
- Experience with domestic and/or international travel coordination
- Experience with Microsoft Office Products
Job summary Amazon is seeking a bright and motivated Administrative Professional with a strong history of high performance to support our International Public Policy Executive Office, based in Seattle, WA. This role will support the effectiveness and efficiency, both internally and externally, of the International Public Policy Executive Office, as well as ensure smart business planning and coordination across the wider business and public policy teams. The role will also work collaboratively with other International Public Policy Executive Assistants across our organization to support overall administrative department goals. This role requires outstanding skills in planning, time-management and organization, superior attention to detail, an ability to meet tight deadlines, and juggle multiple internal and external requests in a calm, friendly and efficient way. The candidate will be trusted to handle confidential and sensitive information, and be able to work professionally with senior business executives, government and public policy stakeholders. The candidate will have strong writing skills, a proven ability to work across culturally diverse teams, and experience working well in a fast-paced, multi-stakeholder corporate or public policy environment. Experience in electoral or policy campaigns is helpful for successful adaptation to the tone, tenor, and cadence of this work. The ability to continually prioritize and change direction at a moment’s notice is crucial for this role. The candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, be very strong in their ability to anticipate and desire to support a growing teams’ needs, and react with appropriate urgency and action to unanticipated developments or situations. Responsibilities for this position include: • Providing seamless administrative support to the Vice President, International Public Policy and Executive Office team • Managing complex calendaring and scheduling, requiring internal and external coordination, and including international and domestic travel arrangements • Proactively coordinate and engage with leadership in planning and organizing multiple events at once • Friendly and diplomatic handling of external partners and stakeholders • Administrative and events support for external visits to Amazon • Tracking and driving to completion key deliverables and follow-up on outstanding items • Strong writing skills to facilitate professional and timely correspondence with internal and external stakeholders • Managing contract and expense processing • Partnering with other assistants throughout the team and across the rest of the company • Completing other tasks such as updating team organizational charts and completing expense reports
• Expert-level proficiency with Microsoft Office, Outlook, Word, Excel, PowerPoint, SharePoint • Positive, proactive, calm and flexible under pressure • A problem solver • Able to collaborate within a remote management international team organization • Able to handle administrative details independently, while keeping stakeholders appropriately informed or engaged • Confident and thoughtful in applying sound business judgment • Strong business acumen with the ability to identifying gaps and implement improvements • Experience with event planning and space management • High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company • Grace under pressure, and the ability to switch gears at a moment’s notice • Exceptional written and oral communication skills • Experience of working within an international matrix organization • Experience of working with government and/or policy stakeholders • Experience of working across countries and time zones within a global organization • Ability to travel internationally *Team Culture* Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups in over 190 chapters globally. We have innovative benefit offerings, and we host annual and ongoing learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences. Amazon’s culture of inclusion is reinforced within our 16 Leadership Principles, which remind team members to seek diverse perspectives, learn and be curious, and earn trust. *Work/Life Balance* Our team also puts a high value on work-life balance. Striking a healthy balance between your personal and professional life is crucial to your happiness and success here, which is why we aren’t focused on how many hours you spend at work or online. Instead, we’re happy to offer a flexible schedule so you can have a more productive and well-balanced life—both in and outside of work. *Mentorship and Career Growth* Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we’re building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future. Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.