Executive Assistant to the Chief of Staff

Job Description

The Executive Assistant to the Chief of Staff at UANI plays a pivotal role in providing comprehensive administrative support to executive management, with a primary focus on the Chief of Staff and the CEO. This position requires meticulous attention to detail, exceptional organizational skills, and the ability to thrive in a dynamic and fast-paced work environment. The successful candidate will be responsible for managing various administrative tasks, facilitating smooth communication channels, and ensuring operational efficiency within the organization.

Key Responsibilities

·      Calendar Management: Effectively schedule and manage the calendars of executive leadership, including the Chief of Staff and CEO, ensuring optimal time utilization and prioritization of tasks.

·      Travel Coordination: Facilitate seamless travel arrangements, including complex overseas engagements, by coordinating itineraries, accommodations, and logistics in collaboration with relevant stakeholders.

·      Communication Handling: Screen and manage incoming calls, emails, and inquiries, demonstrating professionalism and discretion in all interactions.

·      Administrative Support: Provide comprehensive administrative support, including but not limited to sorting and distributing mail, arranging phone conferences, meetings, and events, and preparing brief reports and financial/donor information.

·      Vendor Interaction: Vet and interact with third-party vendors, managing relationships and ensuring compliance with organizational standards.

·      Financial Responsibilities: Handle limited financial tasks, such as recording and paying invoices to third parties, with accuracy and attention to detail.

·      Proactive Anticipation: Anticipate administrative needs and proactively implement tasks to support the smooth functioning of the Chief of Staff and CEO.

Required Skills

·      Exceptional written, verbal, and interpersonal communication skills.

·      Proficiency in editing and proofreading documents with a keen eye for detail.

·      Demonstrated organizational prowess and adaptability to dynamic work environments.

·      Ability to multitask, prioritize tasks effectively, and solve problems efficiently.

·      Strong team collaboration skills coupled with the ability to work independently.

·      Self-motivated with a track record of setting and achieving goals and deadlines.

·      Exemplary professional judgment and demeanor, exercising discretion at all times.

·      Proficiency in Microsoft Office Suite, particularly Word, PowerPoint, and Excel.

·      Bachelor’s degree from a four-year college or university.

·      3 to 5 years of work experience with a focus on project coordination.

Preferred Skills

·      Experience working with distinguished government officials and/or private sector executives.

·      Capitol Hill experience is advantageous.

·      Knowledge of foreign policy, particularly with a focus on Iran-related issues.

·      Proficiency in a foreign language.

Application Materials

Interested candidates are invited to submit a cover letter, CV, and writing sample to cjungman@uani.org.